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Collins Aerospace · 1 day ago

Administrative Assistant

Jamestown, ND

Full-time

Onsite

Entry Level

$41K/yr - $73K/yr

2+ years exp

Collins Aerospace is a leader in technologically advanced solutions for the aerospace and defense industry. They are seeking an Administrative Assistant to provide critical support to the VPGM of Cargo Systems by performing various clerical activities and assisting in administrative tasks to ensure smooth operations within the organization.

AerospaceIndustrialMilitarySatellite Communication

No H1B

U.S. Citizen Only

Responsibilities

Works under general supervision to perform clerical activities

Responds to fairly complex email and phone inquiries

May assist other employees in gathering, verifying and processing documentation

Reviews data entry and maintains records

Generates reports for management

Oversees records management activities

May perform building maintenance activities or other custodial services

Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail

Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures

Gathers, compiles and reports on information relevant to supervisor's assignment

May provide executive assistant services as a direct assistant to site General Manager and other Senior Executives

This includes working independently on special assignments, managing the Executive's schedule, processing and handling of confidential documents and other administrative duties

Conducts and/or oversees the gathering, verification and processing of documentation

Recommends, develops and implements new processes or approaches that will help the team function more smoothly

This includes working independently on special assignments, managing the Executive's schedule, processing and handling of confidential documents and other administrative duties

May be asked to assist the team with additional operational duties, including PPT deck support, offsite scheduling, etc

Must be willing and able to travel up to 5%

Serves as a backup for our security desk when needed

Reviews reports prepared for management

Qualification

Microsoft OfficeData entryRecords managementCustomer serviceTravel booking

Required

Experience with Microsoft Office

Typically has a HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 2 years of relevant experience OR

In the absence of a HS diploma, GED or AA/AS degree, 4 years of relevant experience is required

Must be a U.S. Citizen

Preferred

Ability to manage multiple tasks with a customer minded mentality

Ability to book travel and working with expense reports

Benefits

Medical, dental, and vision insurance

Three weeks of vacation for newly hired employees

Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

Tuition reimbursement program

Student Loan Repayment Program

Life insurance and disability coverage

Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

Birth, adoption, parental leave benefits

Ovia Health, fertility, and family planning

Adoption Assistance

Autism Benefit

Employee Assistance Plan, including up to 10 free counseling sessions

Healthy You Incentives, wellness rewards program

Doctor on Demand, virtual doctor visits

Bright Horizons, child and elder care services

Teladoc Medical Experts, second opinion program