Spencer Fane LLP · 19 hours ago
Accounts Receivable Specialist (Cash Applications)
Salt Lake City, UT
Full-time
Hybrid
Entry, Mid Level
$27.50/hr - $34/hr
2+ years expSpencer Fane LLP is a law firm seeking an Accounts Receivable Specialist responsible for accurate and timely posting, reconciliation, and maintenance of client payments and related financial records. The role focuses on cash application, resolving discrepancies, and ensuring proper allocation of funds to client accounts while collaborating with internal departments to support overall cash flow accuracy and maintain compliance with firm policies.
Consulting
Hiring Manager
Erin Kapaska
Responsibilities
Accurately post all incoming accounts receivable payments, including lockbox deposits, checks, wire transfers, ACH payments, credit cards, and internal transfers, ensuring proper documentation and compliance
Process client credit card payments and initiate refunds for overpayments or duplicate transactions in accordance with firm policies and internal controls
Research, reconcile, and resolve unallocated or unidentified payments by coordinating with attorneys, clients, and internal teams to ensure timely resolution
Maintain detailed and accurate records of all cash application activities, ensuring alignment with the general ledger and adherence to accounting standards
Prepare, document, and integrate receipts and approved write-offs into accounting systems to support accurate reporting and month-end close processes
Collaborate with the collections and billing teams to maintain consistent and accurate client ledgers
Identify and recommend opportunities to enhance efficiency, accuracy, and client satisfaction within the accounts receivable function
Qualification
Required
Bachelor's degree in Accounting, Business Administration or related field preferred
Minimum 2+ years of experience in accounts receivable, cash application, or related accounting functions
Basic understanding or general knowledge of billing and collections processes required
Experience with Aderant or similar financial/accounting systems
Proficiency in Microsoft Office, especially Excel, for reporting and reconciliation tasks
Knowledge of applying payment across multiple client accounts
Familiarity with partial payments, split allocations, and adjustments
Experience identifying and correcting misapplied payments
Knowledge of internal control procedures, segregation of duties, and data integrity standards
Experience with documentation standards for audit support and financial reporting
Understanding of reconciling daily cash to deposits and general ledger accounts
Experience in researching unapplied or unidentified payments and resolving discrepancies
Maintains discretion and professionalism in handling sensitive client and financial information
Works effectively within a team environment, fostering cooperation and maintaining accuracy across shared financial processes
Produces highly accurate work with strong attention to detail, balancing timeliness and precision
Effectively manages shifting priorities, high-volume workloads, and time-sensitive deadlines while remaining calm and solution-oriented
Seeks opportunities to refine cash application procedures and strengthen internal controls to improve accuracy and efficiency
Benefits
Medical
Vision
Dental
PTO
401k
Life
Disability
Company
Spencer Fane LLP
Spencer Fane is a law firm that offers legal services in business, finance, and labor laws.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Shawn Tuma
Cyber | Data | Artificial Intelligence Practice Group Leader; Plano Office Managing Partner
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