SFM Services, Inc. · 2 days ago
Payroll Accountant
Medley, Florida, United States
Full-time
Onsite
Mid LevelSFM Services, Inc. is a service company specializing in Janitorial, Landscape, and Security Guard Services. The Payroll Accountant is responsible for ensuring accurate and timely payroll processing, labor cost allocation, and compliance across multiple job sites and service teams.
CommercialFacilities Support ServicesService Industry
Responsibilities
Process bi-weekly payroll for hourly, salaried, and field personnel, ensuring compliance with federal, state, and local regulations
Validate the accuracy of time inputs including hours, overtime, shift premiums, and paid time off
Audit payroll discrepancies before submission (missing hours, improper time coding, incorrect classifications)
Administer garnishments, deductions, benefits contributions, and wage adjustments
Maintain up-to-date payroll records and employee wage histories
Review and reconcile labor hours submitted from field operations and time-tracking software
Identify missing hours, incorrect allocations, or time entries that do not meet company standards
Determine corrective action and conduct follow-up with supervisors or operations leads
Maintain weekly exception reports for management (late submissions, unapproved hours, edits)
Review labor hours by job and division and analyze variances vs budgets
Reconcile labor costs inside the accounting system with payroll data
Support work-in-progress schedules and earned revenue analysis by ensuring accurate labor costing
Prepare monthly journal entries related to payroll accruals, employer taxes, and fringe benefits
Maintain labor burden rate schedules and cost modeling
Produce weekly payroll summaries by job and division
Provide variance analysis comparing estimated labor cost vs. actual cost
Support leadership with overtime trend reports and risk-based analysis of labor utilization
Ensure all wage and hour compliance requirements are met (FLSA, Living Wage Ordinance, etc.)
Coordinate with external auditors during workers’ compensation and financial audits
Ensure proper classification of employees (W-2 vs subcontractor pay)
Qualification
Required
Strong payroll processing experience
Exceptional attention to detail
Fluency with time-tracking systems
Experience with employee labor allocations
Experience with payroll-to-job-cost reconciliations
Ability to process bi-weekly payroll for hourly, salaried, and field personnel
Knowledge of compliance with federal, state, and local regulations
Ability to validate the accuracy of time inputs including hours, overtime, shift premiums, and paid time off
Experience auditing payroll discrepancies before submission
Ability to administer garnishments, deductions, benefits contributions, and wage adjustments
Experience maintaining up-to-date payroll records and employee wage histories
Ability to review and reconcile labor hours submitted from field operations and time-tracking software
Ability to identify missing hours, incorrect allocations, or time entries that do not meet company standards
Ability to determine corrective action and conduct follow-up with supervisors or operations leads
Experience maintaining weekly exception reports for management
Ability to review labor hours by job and division and analyze variances vs budgets
Experience reconciling labor costs inside the accounting system with payroll data
Ability to support work-in-progress schedules and earned revenue analysis by ensuring accurate labor costing
Experience preparing monthly journal entries related to payroll accruals, employer taxes, and fringe benefits
Ability to maintain labor burden rate schedules and cost modeling
Experience producing weekly payroll summaries by job and division
Ability to provide variance analysis comparing estimated labor cost vs. actual cost
Ability to support leadership with overtime trend reports and risk-based analysis of labor utilization
Knowledge of wage and hour compliance requirements (FLSA, Living Wage Ordinance, etc.)
Ability to coordinate with external auditors during workers' compensation and financial audits
Ability to ensure proper classification of employees (W-2 vs subcontractor pay)
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Company
SFM Services, Inc.
SFM is clean, green, & secure by providing janitorial, landscape, & security guard services.
Founded in 1972
501-1000 employees
H1B Sponsorship
SFM Services, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (2)
Funding
Current Stage
Late StageCompany data provided by crunchbase