Stanford University · 1 week ago
Administrative Associate
Stanford, CA
Full-time
Hybrid
Entry Level
$31.97/hr - $38.40/hr
3+ years expStanford University is a leading institution dedicated to innovation and sustainability. The Civil and Environmental Engineering Department is seeking an Administrative Associate to provide event coordination, financial transactional support, and recruitment assistance for the Center for Sustainable Design and Global Competitiveness.
EducationHigher EducationUniversities
No H1B
Responsibilities
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
Provide full financial and procurement transactional support for a research center in the department—including several affiliates programs within the center. Transactions will include purchasing, contracting, travel booking and reimbursement, procurement card transactions, registration fee coordination and processing, and may include gift and other revenue transmittal management
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves and other facilities projects as needed
Maintain approved content on websites
Coordinate and support both international and domestic events
Coordinate recruitment and administrative support for an annual internship program
Qualification
Required
High school diploma and three years of administrative experience, or combination of education and relevant experience
Proficient computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing routine tasks
Strong organizational skills and attention to detail
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize and multi-task
Preferred
Demonstrated experience in design for digital and print publication
Demonstrated skills in writing and editing
Experience in website editing and maintenance
Benefits
Career development programs
Tuition reimbursement
Superb retirement plans
Generous time-off
Family care resources
Health care benefits
Free commuter programs
Ridesharing incentives
Discounts and more
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
2026-01-20
alleywatch.com
2026-01-20
2026-01-17
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