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Pye-Barker Fire & Safety · 12 hours ago

Office Admin

Spartanburg, SC

Full-time

Onsite

Mid Level

3+ years exp

Pye-Barker Fire & Safety is an industry-leading fire, life safety, and security company, and they are seeking an Accounts Receivable Administrator. The role involves collecting payments, managing customer accounts, and ensuring accurate financial recordkeeping for the organization.

Building MaterialConstructionPublic SafetyReal Estate

Responsibilities

Initiates contact with customers having delinquent accounts, determining reason and arranging for collection

Provides consistent, professional, courteous, and high-quality customer service

Performs research and updated recordkeeping of customer information

Maintain current and detailed collection notes

Oversees the daily workflow of the department

Provides constructive and timely performance evaluations

Apply client payments via check and credit card

Responds to telephone inquiries and assists in resolving questions related to the customer accounts and documents accordingly

Responsible for the timely and accurate distribution of client invoices that are mailed each cycle

Maintains confidentiality of financial records

Daily check deposits

Perform other job-related duties as may be assigned

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable

Creates invoices according to company practices; submits invoices to customers

Maintains and updates customer files, including name or address changes, mergers, or mailing attentions

Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment

Creates reports regarding the current status of customer accounts as requested

Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff

Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis

Generates monthly billing statements based on the general ledger

Copies, files, and retrieves materials for accounts receivable as needed

Relays changes of information to appropriate employees

Performs other related duties as assigned

Qualification

Accounts Receivable ManagementCustomer ServiceMicrosoft Office SuiteAccounting SoftwareOffice Equipment OperationCommunication SkillsOrganizational SkillsAttention to DetailIndependent Work