Apply on Employer Site

Harford County Public Schools · 19 hours ago

Administrative Support Specialist - Procurement

Full-time

Onsite

Mid Level

$47K/yr - $71K/yr

4+ years exp

Harford County Public Schools is committed to recruiting effective and diverse staff and is seeking an Administrative Support Specialist in Procurement. This role involves providing specialized administrative support, coordinating operational activities, managing calendars, and assisting with purchasing and procurement processes.

Education Management

Responsibilities

Coordinates operational administrative activities and resources for assigned service area

Receives, researches, gathers information and processes requests and/or responds to inquiries

Assists in conveying and implementing policies and procedures of assigned area

Manages calendars and/or dockets

Arranges meetings and location and equipment logistics

Prepares and distributes agendas, correspondence, informational materials and meeting minutes ensuring documents adhere to applicable standards

May make travel arrangements

Conducts internal and external customer relations via email, telephone and in person

Responds to requests, researches and resolves inquiries and issues, and conveys information regarding policies and procedures

Seeks appropriate contact or resource for information as required and provides responses in a timely manner

Enters and maintains data in department databases

Researches and locates information, provides status/disposition updates, prepares documents and generates reports that are of a time-sensitive nature and adhere to applicable standards

Based on assignment, may perform specialized activities such as preparing and processing administrative documents related to accounts payable/receivable, purchasing, and travel expenses; providing budget tracking and expense reporting; risk management; library services; maintaining necessary forms, supplies and information resources in assigned locations; serving as designated office manager or administrative support lead worker; and/or, other related activities

Performs other duties of a similar nature and level as assigned

Prepares and solicits informal quotes for commodities and materials

Transacts credit card purchases under the direction of the Procurement Agent I, and Supervisor of Procurement and reconciles transactions

Advises school personnel regarding the purchasing policy; provides excellent customer service when dealing with end-users

Assists with processing of formal sealed bids and proposals

Performs other purchasing work-related duties as assigned

Maintains, and ensures the accuracy of the information posted to all Procurement Department internet and intranet sites

Maintains user instructions, assists with the appropriate Procurement Department staff in processing purchasing actions, software actions, and updates purchasing data fields and documents procedural changes

Responds to user requests for information and assists in technology problem resolution; initiates follow-up contact with users on software related issues

Provides technical support, assistance, and data analysis when required

Monitors existing purchasing actions and software transactions for accuracy, applicability, and efficiency

Validates database information by auditing reports and correcting variances

Performs month-end close in purchasing software system

Provides reports of Procurement Department Lawson and/or vendor information and data

Creates and updates Crystal Reports and develops ad-hoc reports as requested or relevant to the department

Performs required electronic process for end of year inventory

Qualification

Microsoft Office SuiteBookkeeping/AccountingData managementProject coordinationCustomer serviceMulti-taskingCommunication skillsInterpersonal skillsTime management

Required

High School Diploma or GED

Four years of office or administrative support experience

Microsoft Office Suite (Word and Excel) proficiency is required

Previous experience with bookkeeping/accounting and maintenance of standard accounting and financial records in a business-related function

Preferred

Associate of Arts degree from an accredited college or university is preferred

Company

Harford County Public Schools

http://hcps.org Harford County Public Schools is a K-12 public education school system which serves approximately 40,000 students and employs approximately 7,000 people.

Founded in 1865

Bel Air, MD, US

5001-10000 employees