Michigan State University · 5 days ago
Executive Secretary II
East Lansing, MI
Part-time
Hybrid
Mid, Senior Level
5+ years expMichigan State University is a diverse and inclusive learning community with a long history in legal education. The Executive Secretary II will manage administrative processes for the Associate Deans, lead projects, and coordinate events, providing essential operational support for the Dean’s Suite.
EducationUniversities
Responsibilities
Manage schedules for the Associate Deans, anticipating conflicts and coordinating across departments
Prepare reports, create charts/graphs, and PowerPoint presentations using existing databases and Excel
Draft, format, and distribute correspondence; manage part-time faculty communication lists; and post College events to relevant calendars
Arrange travel and process expense reimbursements
Provide administrative coordination for faculty appointments processes, including logistics for job talks and candidate visits
Serve as lead of the College’s event-support process and route inquiries appropriately
Serve as the College’s lead and project manager for major events—including conferences, symposia, large-scale faculty-sponsored events, and off-site programs—and coordinate planning, logistics, departmental collaboration, and onsite support
Coordinate multi-departmental event support with MarComms, IT/AV, and facilities teams
Manage faculty recruitment logistics from job talks through post-offer visits
Coordinate major projects involving part-time faculty, including updating profiles, monitoring the annual adjunct budget, and managing evaluation processes
Create and update forms to support policy implementation and regularly used administrative workflows
Coordinate posting, collection, and dissemination of student class evaluations
Assist the Associate Dean for Academic Affairs with review of grade submissions
Plan events sponsored by the Dean’s Suite such as the part-time faculty orientation or advisory meetings
Serve as College-wide coordinator for room scheduling conflicts, ensuring appropriate prioritization of events, classes, and meetings
Respond to Dean’s Suite space requests and reserve University spaces as needed
Recruit, schedule, and supervise student employees
Support daily Dean’s Suite operations, including supply management, mail handling, and maintenance of digital/physical organizational systems
Maintain strong familiarity with Executive Assistant to the Dean duties and provide backup support as needed
Maintain part-time faculty records, contact information, distribution lists, and related documentation
Maintain and post faculty hiring materials and charts
Oversee recordkeeping protocols for the Dean’s Suite in accordance with University retention standards
Assist the Chief of Staff with data collection and monitoring for accreditation and external reporting
Analyze course offerings and part-time faculty profiles to support academic planning
With the approval of the Chief of Staff, leverage new technologies to increase efficiency of operations and collaboration within and with the Dean’s Suite
Qualification
Required
Knowledge normally acquired through a high school education; bachelor's degree and/or advanced degree preferred with course work in word processing, typing, shorthand, and grammar
Five to eight years of related and progressively more responsible or expansive work experience in maintaining account ledgers, word processing, editing, composing correspondence, taking dictation, spreadsheet, database, desktop publishing, and/or presentation software; or an equivalent combination of education and experience
Preferred
Ability to make visually engaging graphics and PPT slides
Interest in adopting new and forward-looking technologies and tools to increase efficiency and collaboration
Ability to see overall goals and big picture as well as focus on details and data
Excellent reading comprehension skills
Judgment and ingenuity in interpreting and applying policies
Ability to work well with a diverse group of people; outstanding interpersonal skills
Ability to work both collaboratively and independently
Excellent oral and written communication skills
Ability to foster a cooperative work environment
Strong technology skills, including proficiency in Outlook, Word, Excel, PowerPoint, and the desire to learn and further develop technology knowledge relating to file sharing software and social media platforms, for example
Ability to maintain a high level of confidentiality regarding records and information
Self-Starter and ability to multi-task
Strong organizational skills and ability to meet deadlines
Excellent customer service skills
Experience with law faculty or legal settings
Company
Michigan State University
Michigan State University has been working to advance the common good in uncommon ways for more than 150 years.
10001+ employees
H1B Sponsorship
Michigan State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (163)
2024 (217)
2023 (224)
2022 (162)
2021 (121)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
$118.22MKey Investors
Carnegie Corporation of New YorkUS Department of EnergyDenso
2025-09-23Grant· $0.9M
2025-03-27Grant· $48.5M
2024-10-30Grant
Leadership Team
Raymond Boeman
Director, IACMI Scale-up Research Facility and Vehicle Technology Area
Stephanie Vasko
Senior Research and Innovation Consultant, MSU College of Arts and Letters
Recent News
2025-12-14
International CIO Leadership Association
2025-12-05
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