Apply on Employer Site

Elmington · 12 hours ago

Administrative Assistant

Nashville, TN

Full-time

Onsite

Entry Level

1+ years exp

Elmington is a privately owned commercial real estate investment and development firm headquartered in Nashville, Tennessee. They are seeking a dedicated and organized Administrative Assistant to provide high-level support while collaborating with a dynamic team. The role involves assisting with administrative functions, supporting C-suite executives, and managing complex calendars and travel logistics.

Commercial Real EstateReal EstateReal Estate Investment

Responsibilities

Act as an informed representative for the company and the Partners when interacting with colleagues, clients, and others while maintaining the confidentiality of highly sensitive information

Provide assistance to the Executive Administrative team, focusing on contributing creative and timely support to maximize the efficiency and effectiveness of the team and the stakeholders

Plan and coordinate internal meetings, conference calls, events, and lunches or dinners, as well as sending out reminders

Support C-suite led projects across the full development lifecycle by conducting research, tracking follow-ups, and ensuring accountability with both internal and external stakeholders

Prepare and file expense reports

Provide interim executive and personal coverage to a C-suite stakeholder

Engage one-on-one with Executive daily to ensure they are well informed of and prepared for upcoming commitments; availability to be reached in and outside of regular working hours is necessary

Manage a complex professional and personal calendar with judgment and foresight, prioritizing time, information, and commitments

Complete daily office set up and break down

Coordinate domestic and international travel logistics, ensuring seamless itineraries and contingency planning

Collaborate with Executive’s key family members and vendor network for personal initiatives

Qualification

Business intelligenceComputerInternet researchMS Office Suite proficiencyConfidential information handlingPlanningOrganizingCommunication proficiencyAttention to detailFlexibilityAdaptabilityProblem solvingInterpersonal skills

Required

Bachelor's degree

1-2 years of experience as an Administrative Assistant in a professional, corporate environment supporting senior professionals

Flexibility, adaptability, and availability; occasional weekend or after-hours availability is required

Tennessee Notary License, if not currently held, must be obtained within first 4 months of employment at company expense

Proficiency in MS Office Suite and Adobe Acrobat with an emphasis on Outlook; general familiarity with Divvy, Dropbox, SharePoint, and Canva are a plus

Ability to work under pressure in a fast-paced environment

Strong business intelligence

Ability to properly and discreetly handle sensitive and confidential information

Professional and adaptable self-starter; must be resourceful and possess good judgment

Strong computer and Internet research skills; technology oriented

Ethical conduct to the highest degree

Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks

Skilled at influencing and building relationships across all levels of the organization

Communication proficiency

Planning and organizing

Anticipatory problem assessment and creative problem solving

Extreme attention to detail and accuracy