Clune Construction Company · 13 hours ago
Executive Assistant to the CEO
Chicago, IL
Full-time
Onsite
Senior Level
$107K/yr - $160K/yr
5+ years expClune Construction Company is a collaborative team focused on delivering exceptional work in the construction industry. They are seeking an Executive Assistant to the CEO who will manage the CEO's schedule, communications, and administrative responsibilities to enhance productivity and efficiency.
Construction
Responsibilities
Performs CEO’s administrative duties, including drafting routine and confidential correspondence, drafts, reports, minutes, speeches, and emails, and organization of CEO’s schedule
Coordinates the C-Suite calendar with all board members, department leaders, office leaders, and practice leaders 18 months in advance
Arranges CEO travel and meetings; maintains itineraries and agendas; books other transportation; arranges lodging and meeting accommodations in accordance with the Clune travel policy
Assists in preparation for Board of Directors, Executive Management Committee, and Senior Leadership and Departmental Leader meetings including event briefing materials for CEO
Manages and tracks the CEO’s professional and personal commitments, ensuring mutual obligations are monitored and followed up on as needed to support priorities and accountability
Serves as a trusted, confidential sounding board to the CEO, providing an objective perspective and offering an additional layer of insight and review on key decisions, communications, and initiatives
Translates strategic priorities into clear operational plans by establishing cadence, structure, and workflows that ensure execution. Coordinates and schedules priority check-ins, maintains an operating rhythm for the executive team, and operationalizes ideas by driving follow-through from concept to implementation
Promotes organizational focus by helping define priorities, facilitating planning processes, and ensuring alignment around the CEO’s goals, rationale, and expected outcomes. Steps in during ambiguity or complexity to bring structure, resolve issues, and create clarity, enabling the CEO to maintain strategic focus
Supports executive decision-making by gathering relevant data, synthesizing options, outlining risks and trade-offs, and provides well-reasoned recommendations. Acts as both an individual contributor and a coordination point, ensuring decisions are documented, communicated, and executed with accountability and follow-through
Prepares and submits expense reports for the CEO ensuring that correct budgets are charged for CEO expenses
Coordinates invoice processing including, charitable contributions, tickets, and other new or one-time invoices
Sorts and prioritizes the CEO’s mail and email to reduce, as much as possible, clutter
Coordinates and schedules appointments for the CEO
Maintains calendars and arranges meetings
Coordinates day-to-day operations effectively in a fast-paced corporate environment
Sorts and prioritizes the CEO’s mail and email to reduce, as much as possible, clutter
Prioritizes conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Answers telephone questions or directs the caller to the appropriate associate
Provides constant support to the CEO with various projects and tasks
Prepares CEO for all meetings; virtual or in-person
Performs other office duties that include ordering supplies and maintaining online databases
Maintains CEO calendar by planning and scheduling meetings, conferences, and travel
Maintain absolute confidentiality
Excellent communication and organizational skills
Creative problem solving and practical time management skills
Internal controls, policies, and procedures
Proficient with Microsoft Office Suite or related software
Self-motivated, independently able to solve problems and meet deadlines
Deal politely, professionally, and effectively with people at all levels
Be able to make decisions, meet deadlines, and work under pressure
Strong negotiating skills; ability to build and maintain strong relationships with staff, board members, donors, and stakeholders
A sense of urgency, comfort with ambiguity, drive for results, and ability to remain faithful to the company's brand and image
Ability to handle continuous change and shifting priorities
Qualification
Required
5+ years of related experience required in working in a strategic executive assistant role supporting C-Level executives
Maintain absolute confidentiality
Excellent communication and organizational skills
Creative problem solving and practical time management skills
Internal controls, policies, and procedures
Proficient with Microsoft Office Suite or related software
Self-motivated, independently able to solve problems and meet deadlines
Deal politely, professionally, and effectively with people at all levels
Be able to make decisions, meet deadlines, and work under pressure
Strong negotiating skills; ability to build and maintain strong relationships with staff, board members, donors, and stakeholders
A sense of urgency, comfort with ambiguity, drive for results, and ability to remain faithful to the company's brand and image
Ability to handle continuous change and shifting priorities
Preferred
Bachelor's degree preferred
Benefits
Medical, Dental and Vision Insurance with 100% of monthly premiums paid by the company
Employee Stock Ownership Plan
401k Retirement Plan with Company Match
Employee Assistance Program
Company-paid and Voluntary Life Insurance Plans
Company-paid Short Term and Long Term Disability
Flexible Spending, Dependent Care and Commuter Plans
Career Development through Mentoring Program, Learning & Development, Continuing Education
Fitness Program
Pet Insurance
Company
Clune Construction Company
Clune is a national, employee-owned general contractor, with more than 1000 talented professionals located in seven offices across the U.S.
501-1000 employees
H1B Sponsorship
Clune Construction Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (5)
2023 (2)
2022 (7)
2021 (10)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
R. David Hall
Chief Executive Officer
Ben Walker
Chief Operating Officer
Company data provided by crunchbase