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Leidos · 1 day ago

Administrative Assistant

San Diego, CA

Full-time

Onsite

Mid Level

$58K/yr - $105K/yr

3+ years exp

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. They are seeking an Administrative Assistant to support their team in San Diego, CA by managing various administrative tasks and ensuring efficient communication within the organization.

ComputerGovernmentInformation ServicesInformation TechnologyNational SecuritySoftware

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Perform a wide range of administrative, office management and coordination of tasks with limited supervision including coordinating travel arrangements, completing expense reports, purchasing, allocating, coordination of calendars for meetings, capital asset inventory, fusion tracking, facility requests, non-po requests, report ID assignment, staff office assignment

Be called upon to support any number of support tasks and office management functions, must be ready to adapt and prioritize current/new tasks and challenges with a positive, can-do attitude

Support recruitment and hiring of new staff by scheduling and supporting job fairs, candidate interviews to include travel and expense, conference room reservations, and meeting invites with interviewer schedule and agenda, post-interview follow-up, candidate tracking, and new employee orientation and on-boarding, workstation orders, submitting pre-screening/nominations for security clearances, visit authorization requests, badge requests, token requests, Trusted Agent, I-9 Verifier, any office needs

Work with management to ensure employees are communicated with regarding company news, policy changes, and any other information

Facilitate small to large scale meetings ranging from small to large in-person and/or team meetings, morale events, and town halls with senior management

Utilize a variety of management information systems/business information systems in support of employees and management (e.g., travel requests, purchasing requests, non-gov/gov property processes, capital assets etc.)

Be open to providing backup other administrative staff as needed

Qualification

Calendar managementMicrosoft OfficeEvent planningManagement information systemsCommunication skillsOrganizational skillsAttention to detailHuman resource experienceDocument editingDesktop publishing

Required

Qualified candidates must be a U.S. Citizen and eligible to obtain a Top Secret clearance

3+ years' relevant experience as an administrative assistant, office coordinator/manager, event coordinator, or receptionist

Must have calendar management skills including the ability to coordinate meetings

Possess strong communication and organizational skills and enjoy working with people in large office environments, both local and remote

Strong attention to detail, and follow-through

To maintain a flexible outlook and schedule with the willingness to accept additional assignments as needed

Demonstrated ability to work in a fast-paced environment on multiple projects simultaneously with a commitment to completion of projects on a timely basis

Fluency with web browsing, Microsoft Office applications, and enterprise resource planning (ERP) / management information systems (MIS) e.g., Workday, Salesforce, Costpoint, Fusion, CIO Central, Ariba, etc

Event Planning