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ACCEL Schools · 4 days ago

Constellation Schools - School Office Manager (Lorain)

Lorain, Ohio, United States

Full-time

Onsite

Entry, Mid Level

$38K/yr - $52K/yr

2+ years exp

ACCEL Schools is seeking a highly-qualified School Office Manager in Lorain, Ohio, to manage all office functions and act as the first point of contact for students, parents and the general public. The role involves collaborating with the Principal, managing communications, supporting student enrollment, ensuring compliance with record-keeping requirements, and performing various administrative support functions.

Primary/Secondary Education

Responsibilities

Manage all office functions and act as the first point of contact for students, parents and the general public

Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values

Manage school-wide phone, email, and in-person communications including: Answer phones, Greet/direct visitors and students arriving at the office, Implement registration, badging and visiting procedures for parents and guests, Help create and distribute school newsletters, surveys, and other notifications, Assist with school events such as Parent Orientation, Open House, school outings, and field trips, Ensure a clean and welcoming environment is maintained

Support student enrollment goal and retention processes including: Participate in information sessions, Produce welcome packets and mailers, Conduct tours and student/parent orientations, Input student and staff data into the appropriate systems, Request and obtain records for newly enrolled students

Achieve compliance with all federal, state, local and school student record-keeping requirements such as to: Ensure 100% on-time and complete daily attendance submissions, Complete all required steps of the truancy process, Process student withdrawals, Prepare and maintain transcripts, Fulfill records requests within policy guidelines, Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations, Participate in annual student record audits

Perform administrative support functions such as: Preparing reports, Filing, Processing incoming and outgoing mail and packages, Coordinating meetings and events, Maintaining calendars, Maintain appropriate levels of office supplies and other material inventory, Log and report issues pertaining to office equipment, technology, custodial, and facilities

Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed

Maintain meal count lists and communicate monthly food calendars

Ensure timely and accurate completion of human resource processes including: I-9 verification for new hires, Weekly time & attendance submissions for 100% of staff, Offboarding

Actively participate in school staff meetings, committee meetings and professional development events

Perform other duties as assigned

Qualification

Office management experienceMicrosoft Office proficiencyConfidential information managementCommunication skillsOrganizational skillsEducation setting experienceTeam collaborationTime managementSelf-motivation