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API Heat Transfer · 1 day ago

Junior Project Manager

Buffalo, NY

Full-time

Onsite

Entry Level

$60K/yr - $70K/yr

1+ years exp

API Heat Transfer is a global leader in the design and manufacture of specialty heat exchangers and heat transfer solutions. They are seeking a Junior Project Manager to act as a project coordinator, supporting internal departments and external stakeholders in the coordination of technical documentation and production activities.

Enterprise Software

Responsibilities

Manage and track customer approval documents (P&IDs, GAs, data sheets, ITPs, etc.)

Coordinate document submissions, revisions, and resubmittals to meet contract schedules

Collaborate with engineering and quality teams to ensure timely and accurate deliverables

Serve as the primary liaison between Project Management and manufacturing teams

Monitor production milestones, material readiness, and fabrication progress

Coordinate daily with shop expeditors to identify and mitigate delays

Schedule and coordinate witness and hold-point inspections with customers, third-party inspectors, and internal QA teams

Ensure documentation, inspection readiness, and test packages are prepared in advance

Track inspection outcomes and manage any follow-up actions or NCRs

Provide regular project updates to customers on documentation, manufacturing, and shipment status

Support Project Managers during client meetings and conference calls

Manage follow-up items and maintain professional communication standards

Assist with submission and tracking of foreign registration documents (CRN, GOST, PED, etc.)

Coordinate with engineering and compliance teams to ensure adherence to international standards

Assist Project Managers with day-to-day activities including schedule updates, risk tracking, and action item follow-up

Maintain project files, reports, and customer dashboards as required

Contribute to internal process improvements and cross-functional collaboration

Qualification

Project ManagementTechnical DocumentationMicrosoft OfficeERP/CRMTechnical DrawingsInspection ProcessesPressure Equipment CodesOrganizational SkillsCommunication SkillsInterpersonal SkillsTime Management