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Shirley Ryan AbilityLab · 11 hours ago

Administrative Coordinator - Wheelchair Seating Center

Chicago, IL

Full-time

Onsite

New Grad, Entry Level

$17/hr - $29.62/hr

Shirley Ryan AbilityLab is dedicated to advancing human ability through an inclusive environment. The Administrative Coordinator will perform essential record keeping, bookkeeping, and scheduling activities while supporting the organization's mission and core values.

Health CareHospitalNon ProfitRehabilitation

Responsibilities

Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met

Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials

Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests

Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances

Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases

Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries

Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes

Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab

Qualification

Record keepingData file maintenanceSchedulingBookkeepingCustomer serviceCommunicationProblem solvingFlexibilityTeam collaboration

Required

Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials

Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests

Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances

Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases

Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries

Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab

Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations

Benefits

Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits