Apply on Employer Site

State of Washington · 2 days ago

Scheduler (Legal Assistant 2)

Walla Walla, WA

Full-time

Hybrid

Entry Level

2+ years exp

The State of Washington's Board of Industrial Insurance Appeals (BIIA) is seeking a Scheduler (Legal Assistant 2) to coordinate judicial proceedings for judges. The role involves scheduling hearings, making decisions based on agency guidelines, and managing case files to ensure timely and efficient event organization.

AssociationCommunitiesEducationEmploymentEventsGovernmentInformation TechnologyNewsNon Profit

Responsibilities

Conducting telephone conferences to schedule and coordinate pre-hearing conferences/hearings with all parties, including hearings on motions, status conferences, and settlement/dismiss conferences

Making decisions within parameters directed by the judge, agency guidelines, established procedures, and applicable rules and laws to ensure events are set timely and efficiently

Reviewing case files or electronic files to identify the type of event, time needed, special needs, or other issues to be considered

Using independent judgment within parameters directed by the judge to determine if an event requires security, an interpreter, or a court reporter while considering cost efficiency

Using the case management system to prepare and send notices

Qualification

SchedulingData entryLegal terminologyWordOutlookMultitaskingTeamworkCommunicationAdaptabilityCustomer focus

Required

High School graduation or GED

Two years of experience as an Office Assistant 3, or equivalent (senior-level clerical). An AA degree or higher will substitute for the two years of experience

Knowledge of basic office procedures

Working knowledge of Word, Outlook, and data entry

Ability to manage calendars and scheduling preferences of 5+ judges

Ability to multitask phone calls and mailings throughout the day

Ability to handle multiple interruptions

Ability to handle emergency location/court reporter/interpreter/security issues

Ability to meet statutory time frames

Ability to maintain excellent attendance and be punctual and reliable

Ability to accurately enter data into databases

Ability to work as a member of a team and get along with co-workers

Ability to take direction

Willingness and ability to assist teammates/back up whenever necessary