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Wyld · 12 hours ago

Project Coordinator

Oregon - Clackamas

Full-time

Hybrid

Entry, Mid Level

$70K/yr - $95K/yr

1+ years exp

Wyld is a leading cannabis edibles and beverages company headquartered in the Pacific Northwest. The Project Coordinator will be responsible for administrative duties behind cross-functional projects, ensuring they are completed on schedule and within budget while facilitating effective communication among stakeholders.

Consumer GoodsFood and BeverageFood Processing

Responsibilities

Project Planning & Stakeholder Communication

Collaborate closely with stakeholders to develop a project plan outlining the scope, deliverables, timelines, schedules, resources and budget if needed, to support project leadership and key stakeholders in keeping projects on schedule, within budget and functioning effectively

Serve as the primary point of contact for stakeholders and vendors, providing regular updates on project progress, addressing concerns, and managing expectations ensuring all pertinent individuals remain well-informed of project advancements and any necessary modifications

Direct project correspondences by preparing templates, scheduling meetings, taking meeting notes and following up with recaps and actionable items

Oversee the use of technology for project and department operations, such as video conferencing technology, presentation software and other communications technologies

Lead and motivate cross-functional project teams by fostering collaboration, communicating effectively, assisting in resolving conflicts, and ensuring that all team members understand their roles and responsibilities

Scheduling internal and external meetings, note-taking and facilitating pertinent meetings, communicating meeting notes, assigning action items and deliverables, notating key changes, and identifying risks and key milestones within the project history

Identify and log potential risks; collaborating with stakeholders to mitigate future risks

Report project risks live as they come in, ensuring escalation to appropriate stakeholders

Manage change communication to project scope, schedule, and impact on project objectives or outcomes; coordinating with stakeholders to implement changes effectively to teams

Serve as a liaison between company teams and external resources; Deepen partnerships with outside resources, including third-party vendors and researchers

Maintain accurate project documentation and reporting; including project plans, progress reports, vendor quotes and other relevant records to stakeholders as needed

Additional duties and responsibilities may be assigned based on business needs

Qualification

Stakeholder CommunicationProject ManagementMicrosoft SuiteJiraOrganizational SkillsBasic Math SkillsEnglish CommunicationInterpersonal SkillsTime ManagementConfidentiality Management

Required

Education and Experience preferred: Bachelor or Associate degree w/no experience; OR no degree and 1+ years experience

Demonstrated experience managing self (time, materials, priorities, creating systems)

Highly organized, able to wear multiple hats, and accomplish a multitude of tasks in fastmoving environment

Strong interpersonal skills and ability to professionally interact with managers, staff and officers at all levels of the organization with diplomacy and professionalism

Computer Skills: Microsoft suite (core applications), Google, Slack, experience in Jira and/or other project management platforms and software preferred

Language Skills: Must be able to effectively communicate in English, both verbally and written

Math Skills: Possess basic mathematical skills; addition, subtraction, multiplication and division

Travel Requirements: Occasional travel required between buildings and sites

Ability to maintain/manage confidential information

State regulations require all applicants must be 21 years of age or older

Will be required to submit to a background check

Must obtain all applicable state-required permits, licenses, and certifications

Preferred

Computer Skills: Microsoft suite (core applications), Google, Slack, experience in Jira and/or other project management platforms and software preferred