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Boeing · 20 hours ago

Senior Executive Office Administrator

USA - Saint Charles, MO

Full-time

Onsite

Mid, Senior Level

$72K/yr - $98K/yr

5+ years exp

The Boeing Company is looking for a Senior Executive Office Administrator to join the Precision Engagement Systems team based in Saint Charles, Missouri. This role will support the Vice President / Program Manager of Precision Engagement Systems and additional program directors by managing schedules, travel arrangements, and facilitating communication across multiple teams.

AerospaceIndustrial

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Prioritize and schedule executive-level employee time and availability for efficient use of time

Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

Collect and compile data to provide visibility of status for traveler's review and/or signature

Coordinate all employee face to face and leadership team meetings across multiple Boeing sites

Coordinate and support customer meetings

Create, edit and maintain electronic and written communication

Track and maintain information relative to department and business operations

Verbally communicate a wide variety of information to multiple audiences

Process incoming and outgoing communication and correspondence to ensure proper dissemination of information

Track and maintain designated conference room schedules for availability and efficient use of resources

Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources

Order and maintain office supplies

Plan and implement logistics for executive level internal and external events

Provide guidance, train and mentor less experienced employees

Handle Boeing Proprietary information as appropriate

Work under minimal supervision

Qualification

Executive support experienceMicrosoft OutlookBusiness travel coordinationMicrosoft Office proficiencyEffective communicationDiplomacyDiscretionAttention to detailCollaboration skills

Required

5+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook

5+ years of experience coordinating and processing business travel arrangements using Concur or similar programs, generating expense reports and reconciling corporate credit card charges

5+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams