University of Florida · 1 day ago
Admissions & Recruitment Operations Coordinator
Gainesville, FL
Full-time
Onsite
Entry Level
$50K/yr - $55K/yr
2+ years expThe University of Florida is seeking an Admissions & Recruitment Operations Coordinator to support the College of Pharmacy Admissions & Recruitment team. This role involves providing administrative, operational, and event support to ensure a smooth admissions cycle and includes managing communications with applicants and organizing recruitment events.
Higher Education
Responsibilities
Assist with the preparation and distribution of admissions and admitted-student communications in alignment with established communication plans and timelines
Draft, format, schedule, and distribute communications including admission notifications, next-steps messaging, event invitations, reminders, and follow-up correspondence
Coordinate the preparation and distribution of admitted-student materials, including managing the assembly and mailing of the Admissions Starter Kit
Maintain and update admissions communication templates and records within CRM and related systems
Track communication activity and engagement to support admissions follow-up and reporting
Ensure accuracy and consistency of messaging across admissions communications
Assist with logistical support for admissions and recruitment events, with primary focus on Future Pharmacist Day, including:
Registration tracking and attendee management
Room reservations and space coordination
Catering and supply requests
Event schedules, run-of-show documents, and on-site support
Support planning and execution of additional admissions events such as open houses, webinars, and yield-focused programming
Maintain event planning tools, timelines, and documentation to support recurring admissions events
Provide shared administrative and operational support to the Admissions & Recruitment team
Manage organization of admissions office spaces, including tracking, ordering, and maintaining office and admissions-related supplies
Track inventory of recruitment and admissions materials and coordinate reordering as needed
Prepare reports, rosters, tracking documents, and meeting materials related to admissions communications, events, and operations
Assist with documentation and follow-up for admissions-related meetings and initiatives
Support admissions-related website updates and materials in coordination with appropriate campus partners
Assist with coordinating routine workflows to support efficient team operations
Utilize Salesforce and related systems to document communications, track event participation, and support admissions workflows
Assist with data entry, validation, and routine reporting related to communications, events, and admissions materials
Provide backup support during peak admissions and recruitment periods, including assisting with application review activities as needed
Assist with special projects that support admissions operations and team effectiveness
Qualification
Required
Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience
Preferred
Experience in higher education admissions, recruitment, or student services
Experience with CRM systems (Salesforce preferred)
Experience supporting events, communications, or administrative workflows in a team-based environment
Experience managing inventory, supplies, or office operations
Strong organizational skills with attention to detail and the ability to manage multiple priorities
Benefits
Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-13
2025-12-07
2025-12-05
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