Ultimate Staffing · 18 hours ago
Portfolio CAM- S. Brevard & Vero Beach
United States
Full-time
Remote
Mid Level
$60K/yr - $60K/yrUltimate Staffing is seeking a Portfolio Community Association Manager to oversee the operations of community Homeowners’ Associations. This role involves managing maintenance, finance, governance, and special projects to enhance community living and maintain property values.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Britany Allen (LION)
Responsibilities
Contribute to the level of trust, confidence and respect that the HOA Board, staff, resident volunteers, and vendors have in reliability of performance by completing tasks in a timely and effective manner and being fully engaged in delivering an exceptional client and owner experience
Ensure all Association buildings, amenities, landscape, and other common areas are maintained cost effectively and kept operational in a clean, safe, attractive, environmentally friendly, and compliant condition by overseeing the following maintenance activities:
Identifying and documenting daily maintenance requirements (e.g. mowing, weeding, trash removal, cleaning, water chemical balancing); developing work schedule; rostering staff to meet changing business needs; providing tools, processes and training to enable staff to complete tasks; and monitor performance weekly
Consulting with suppliers and reviewing codes to establish and implement annual preventative maintenance schedule
Identifying planned and emergency maintenance needs through regular inspections, capturing homeowner feedback; recording and prioritizing issues to be resolved; and responding to emergencies in a timely and customer-oriented manner
Conducting a zero-based reserve study every 5 years and updating annually, preparing draft Reserve Budget each year for review by Board and implementing approved projects in a timely and cost-effective manner
Contribute to the liquidity of the Association by preparing effective draft budgets paying invoices accurately and on time, avoiding late fees and penalties while optimizing cash flow; preparing and distributing monthly financial statements, monitoring performance and taking corrective action as required
Ensure the timely and cost effective, risk free acquisition of goods and services by identifying needs; specifying requirements (using an RFP when required); seeking prices in line with purchasing guidelines; and using the Artemis contract template wherever possible to minimize risk
Contribute to minimizing loss by: developing and implementing emergency and/or disaster preparedness plans; monitoring property access controls; overseeing water quality; reviewing and analyzing incidents, accidents and near misses; implementing and enforcing policies and rules and regulations; identifying and implementing training to meet staff needs; and modeling a safety culture
Contribute to the compliance of Association with legal obligations by: keeping abreast of changes in legislation effecting the industry; continuing to learn and grow in areas inside and outside the industry that may enhance performance; and acting as a “subject matter expert” for the Board and seeking attorney advice when appropriate
Ensure the on time, on budget completion of special projects that meet agreed objectives by confirming briefs, developing and implementing project plans, tracking progress and reporting on same
Qualification
Required
Accountable for managing the operations of the community Homeowners' Association ("Association")
Achieve targeted financial and service levels
Create social opportunities that enhance the quality of life, sense of community and belonging for its residents
Maintain owners' property values
Contribute to the level of trust, confidence and respect that the HOA Board, staff, resident volunteers, and vendors have in reliability of performance
Complete tasks in a timely and effective manner
Be fully engaged in delivering an exceptional client and owner experience
Ensure all Association buildings, amenities, landscape, and other common areas are maintained cost effectively
Keep operational in a clean, safe, attractive, environmentally friendly, and compliant condition
Identify and document daily maintenance requirements (e.g. mowing, weeding, trash removal, cleaning, water chemical balancing)
Develop work schedule
Roster staff to meet changing business needs
Provide tools, processes and training to enable staff to complete tasks
Monitor performance weekly
Consult with suppliers and review codes to establish and implement annual preventative maintenance schedule
Identify planned and emergency maintenance needs through regular inspections
Capture homeowner feedback
Record and prioritize issues to be resolved
Respond to emergencies in a timely and customer-oriented manner
Conduct a zero-based reserve study every 5 years and update annually
Prepare draft Reserve Budget each year for review by Board
Implement approved projects in a timely and cost-effective manner
Contribute to the liquidity of the Association by preparing effective draft budgets
Pay invoices accurately and on time, avoiding late fees and penalties while optimizing cash flow
Prepare and distribute monthly financial statements
Monitor performance and take corrective action as required
Ensure the timely and cost effective, risk free acquisition of goods and services
Identify needs
Specify requirements (using an RFP when required)
Seek prices in line with purchasing guidelines
Use the contract template wherever possible to minimize risk
Develop and implement emergency and/or disaster preparedness plans
Monitor property access controls
Oversee water quality
Review and analyze incidents, accidents and near misses
Implement and enforce policies and rules and regulations
Identify and implement training to meet staff needs
Model a safety culture
Keep abreast of changes in legislation affecting the industry
Continue to learn and grow in areas inside and outside the industry that may enhance performance
Act as a “subject matter expert” for the Board and seek attorney advice when appropriate
Ensure the on time, on budget completion of special projects that meet agreed objectives
Confirm briefs
Develop and implement project plans
Track progress and report on same
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase