PRIME AE Group, Inc. · 2 days ago
Administrative Assistant
Pompano Beach, FL
Full-time
Onsite
Mid Level
3+ years expPRIME AE Group, Inc. is a nationally ranked, full-service architecture and engineering firm seeking an Administrative Assistant to support their Florida Turnpike Enterprise staff in Pompano Beach, FL. The role involves providing essential administrative and operational support to ensure smooth day-to-day operations within the Facilities and Telecommunications departments.
Building MaterialConsultingReal Estate
Responsibilities
Provide administrative and clerical support to the Facilities and Telecommunications departments
Review, process, and track contractor invoices, work orders, and related documentation
Perform accurate and timely data entry into Operations and Maintenance systems
Serve as backup support for the Work Order Desk to ensure continuity of service
Assist with inventory control and property management activities
Maintain organized records, files, and departmental documentation
Coordinate meetings, prepare agendas, record meeting minutes, and track follow-up action items
Maintain real-time operational data to support emergency management activities
Assist with damage assessment reporting during storm events and other emergency situations
Maintain and update departmental SharePoint sites to ensure information is current and accessible
Support procurement activities, including purchase requisitions and vendor coordination
Liaise with internal departments and external vendors to facilitate efficient operations
Qualification
Required
High school diploma or equivalent required; associate degree or higher preferred
3–5 years of administrative, office support, or office management experience; experience supporting facilities or telecommunications functions is a plus
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience maintaining and updating SharePoint sites
Strong organizational skills with excellent attention to detail
Clear written and verbal communication skills
Ability to manage multiple tasks, prioritize effectively, and work in a fast-paced environment
Dependable, professional demeanor with the ability to work independently and as part of a team
Benefits
Full-Career Support: Flexible career paths across disciplines, from technical specialist to project leadership.
People-First Culture: We hire top talent, champion diversity, trust, and integrity.
Meaningful Impact: Work on projects—from community centers and hospitals to federal, transportation, and water systems—that tangibly improve lives.
Growth-Oriented: Strategically expanding capabilities and geography (e.g., Southeast acquisition, federal growth) with strong backing from investors.
National Yet Local: Enjoy the resources of a big firm with the agility and client intimacy of local offices.
Company
PRIME AE Group, Inc.
PRIME AE is an architecture, engineering, and construction management firm with designs on a better tomorrow.
501-1000 employees
H1B Sponsorship
PRIME AE Group, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (6)
2023 (7)
2022 (7)
2021 (7)
2020 (12)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
NewHold Enterprises
2019-12-17Undisclosed
Leadership Team
Kumar Buvanendaran
Executive Chairman
Recent News
Company data provided by crunchbase