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Associated Builders and Contractors · 4 days ago

Coordinator, Meetings and Events

Washington, DC

Full-time

Hybrid

Entry Level

2+ years exp

Associated Builders and Contractors is a national construction industry trade association established in 1950. The Meetings Coordinator provides administrative support, coordination, and management for meetings and events, overseeing all phases of event planning and execution.

Construction

Responsibilities

Collaborate with the lead planner and/or program manager to manage the full registration process for meetings, conferences, and events, including registration build-out, attendee support, and financial reconciliation

Prepare and manage pre- and post-conference registration reports and maintain historical tracking records

Support attendee management by responding to inquiries, updating Cvent registrations, and assisting the lead planner with attendee communications and updates

Partner with the lead planner to coordinate and manage the ABC Events app development process, including setup, banner ads, and logos

Manage all on-site registration operations, including coordination of Cvent’s OnArrival platform, supervision of registration staff and volunteers, processing on-site registrations, badge and materials distribution, and serving as an information helpdesk

Serve as the primary contact for internal pre-event logistics, including shipping, inventory, handouts, and meeting materials; consult with the lead planner and/or program manager to ensure appropriate quantities are produced

Work directly with the lead planner to ensure all updates and launches for event emails, websites, and the events calendar are completed accurately and on schedule

Oversee the creation, administration, and reporting of surveys for the Communications and Meetings Departments

Manage logistics and specifications for off-cycle meetings and events, such as committee meetings and new chapter staff orientations

Provide support to the Senior Director and Senior Manager of Meetings and Events, and perform additional duties as assigned

Serve as the National Past Chairs Liaison by coordinating directly with the group and keeping members informed of all ABC events and conferences

Qualification

Cvent event registrationProject ManagementData managementMicrosoft OfficeOrganizationCustomer serviceProfessionalismPatiencePerseveranceCommunicationAttention to detailTime management

Required

Bachelor's degree from an accredited college or university, or an equivalent combination of education and relevant experience

Minimum of two (2) years of experience in meetings or hospitality related position

Ability to travel up to 20%, including both ground and air travel, as needed

Organized and Self-Motivated: Strong organizational skills with the ability to manage multiple priorities and deliver high-quality work under tight deadlines. Self-starter who takes ownership with a continuous improvement mindset

Effective Communicator: Excellent written and verbal communication skills, with the ability to tailor messaging across diverse audiences. Trusted communicator who earns respect at all levels

Collaborative and Professional: Team player with a positive attitude, strong interpersonal skills, and a commitment to fostering a supportive and inclusive workplace culture

Strategic and Solutions-Oriented: Capable of developing and executing strategic goals, with awareness of organizational dynamics and a resourceful approach to problem-solving

Technically Proficient: Skilled in Microsoft Office tools, including Outlook, Word, Excel, Teams, and PowerPoint; leverages tools effectively for efficiency

High Ethical Standards: Demonstrates professionalism, integrity, and the highest level of personal and ethical conduct