Brew Agency · 9 hours ago
Operations and Administrative Coordinator
Baton Rouge, LA
Full-time
Onsite
New Grad, Entry LevelBrew Agency is a dynamic company looking for an Operations and Administrative Coordinator who is detail-driven and eager to support the business operationally and administratively. The role involves financial coordination, administrative support, and continuous improvement of systems and processes, while also embracing modern tools and AI to enhance efficiency.
AdvertisingDigital MarketingInformation TechnologySEOWeb Design
Responsibilities
Serve as the internal point of coordination with Brew’s outsourced bookkeeper
Gather, organize, and deliver required documentation on time
Track invoices, expenses, and approvals to ensure accurate handoff
Support leadership with financial visibility without owning bookkeeping or reconciliations
Provide administrative support to Brew Agency and related businesses as needed
Prepare reports, documents, and internal materials that support leadership and operations
Manage schedules, meetings, travel arrangements, and internal coordination for leadership
Prepare agendas, capture meeting notes, and help ensure follow-through on action items
Support onboarding and administrative processes related to payroll, benefits, and documentation (payroll is outsourced)
Take an active role in improving administrative and operational systems, workflows, and documentation
Help implement and maintain shared policies, procedures, and internal organization systems
Maintain cloud-based filing systems, databases, inventories, and office records
Monitor office operations to ensure a safe, organized, and well-functioning environment
Provide similar operational support for The Brewery (Brew’s home office and coworking space), as needed
Implement and maintain operational workflows across Brew and the coworking space based on leadership direction
Help document and standardize repeatable processes (administrative, operational, internal coordination)
Maintain shared systems including project management tools, internal databases, and documentation hubs
Identify friction points and make improvement recommendations for leadership review
Execute approved improvements and support adoption across the team
Use tools like Google Workspace (Docs, Sheets, Drive, Gmail, Calendar, Slides) with confidence
Learn and adapt quickly to new software, platforms, and systems such as CRMs, project management tools, and shared databases
Embrace AI tools to increase efficiency, accuracy, and speed, and show interest in learning AI automation over time
Look for ways to work smarter, reduce friction, and improve how the business operates day to day
Support day-to-day administrative and operational needs of the coworking space
Be available on-site during member bookings (not always required)
Respond to member communications as needed
Coordinate vendor services, supplies, and basic operational logistics
Maintain systems related to memberships, scheduling, and shared resources
Escalate facilities or capital decisions to leadership (does not own facilities management)
Qualification
Required
Highly trusted, detail-driven operator
Curious, technically capable, and eager to grow
Ability to jump into new systems and solve problems independently
Enjoy structure, accuracy, and clarity
Enjoy learning, improving processes, and using modern tools including AI
Serve as the internal point of coordination with Brew's outsourced bookkeeper
Gather, organize, and deliver required documentation on time
Track invoices, expenses, and approvals to ensure accurate handoff
Support leadership with financial visibility without owning bookkeeping or reconciliations
Provide administrative support to Brew Agency and related businesses as needed
Prepare reports, documents, and internal materials that support leadership and operations
Manage schedules, meetings, travel arrangements, and internal coordination for leadership
Prepare agendas, capture meeting notes, and help ensure follow-through on action items
Support onboarding and administrative processes related to payroll, benefits, and documentation
Take an active role in improving administrative and operational systems, workflows, and documentation
Help implement and maintain shared policies, procedures, and internal organization systems
Maintain cloud-based filing systems, databases, inventories, and office records
Monitor office operations to ensure a safe, organized, and well-functioning environment
Provide operational support for The Brewery as needed
Implement and maintain operational workflows across Brew and the coworking space based on leadership direction
Help document and standardize repeatable processes
Maintain shared systems including project management tools, internal databases, and documentation hubs
Identify friction points and make improvement recommendations for leadership review
Execute approved improvements and support adoption across the team
Use tools like Google Workspace (Docs, Sheets, Drive, Gmail, Calendar, Slides) with confidence
Learn and adapt quickly to new software, platforms, and systems such as CRMs, project management tools, and shared databases
Embrace AI tools to increase efficiency, accuracy, and speed
Look for ways to work smarter, reduce friction, and improve how the business operates day to day
Support day-to-day administrative and operational needs of the coworking space
Be available on-site during member bookings (not always required)
Respond to member communications as needed
Coordinate vendor services, supplies, and basic operational logistics
Maintain systems related to memberships, scheduling, and shared resources
Escalate facilities or capital decisions to leadership
Company
Brew Agency
Brew Agency offers advertising, branding, web design & development, SEO, PR, and research services.
Founded in 2010
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Marie Brewer Powell
CEO
Company data provided by crunchbase