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Pizza Hut · 4 days ago

Executive Assistant

Plano, TX

Full-time

Hybrid

Senior Level

$32.26/hr - $34.14/hr

5+ years exp

Pizza Hut is a well-known food service company, and they are seeking an Executive Assistant to support the Global Chief Food Innovation Officer and other senior leaders. The role involves managing calendars, coordinating travel, and ensuring the executive team operates efficiently in a fast-paced environment.

Food and BeverageFood DeliveryHospitality

Responsibilities

Provide administrative support to the Chief Global Food Innovation Officer along side one to two additional senior leaders

Inclusive of: Heavy calendar management, executing international and domestic travel arrangements, completing detailed expense reports, preparing meeting arrangements for events, leader and broader function, document and presentation preparation and minimal personal accommodations

This role is based in our Plano Restaurant Support Center (Corporate Office)

Hybrid schedule with the ability to come into the office up 5 days a week based on business need

Maintains an extremely high level of confidentiality pertaining to all company executives

Leads with the highest integrity and confidence with all policies and practices

Maintains the overall function of the leader’s office by serving as the gatekeeper for all Executive needs

Creates, maintains, and updates reports to support the executive’s decision-making process

Prepares presentations and other documents

Anticipates, prepares, revises, and sends correspondence on behalf of the Executive

Serves as the SME for the function, identifying and solving issues that arise in the absence of the Executive

Point person for calendar, managing conflicts and providing the Executive clear direction around core dates for all events

Creates all travel arrangements, including complex international flights, lodging and logistics

Coordinates travel agendas and provides itineraries

Monitors and adheres to all international travel regulations when organizing travel

Processes necessary visas

Is the culture champion for each team and keeps the departments effectively sharing information, collaborating, and maintaining a high level of engagement

Participates in the broader EA network and represents the Food team in a positive way by contributing to a team environment and collaborating with fellow EAs

Fields incoming calls, emails, and questions with a positive and friendly demeanor

Organizes team meetings, events, birthday and anniversary celebrations. Assists with planning special company and functional events, which involve extensive coordination

Processes Travel & Expense reports on a timely basis (senior leaders only)

Audits cost center budgets ensuring proper account assignment

Sets up new vendors for cost center accounts in partnership with AP

Manages process for onboarding of new team member

Supports in offboarding of team members when needed

Qualification

Executive administrative experienceInternational travel coordinationMicrosoft SuiteVirtual collaboration technologyDetail-orientedHigh energyProactiveSelf-motivatedTeam playerOrganizational skillsIntegrityCollaboration

Required

You will be required to attend the Plano, TX office 3 days a week on Tuesday, Wednesday and Thursday with the ability to come into the office up to 5 days a week when business and leadership needs are required

5 years of executive administrative experience supporting senior leaders with extensive working knowledge of general office practices

Strong experience booking and coordinating international travel

High energy, proactive, positive, detail-oriented, self-motivated, flexible, and strong team player

Must be highly organized with the ability to perform multiple and changing priorities successfully with little direction

Ability to work independently, but also an ability to collaborate with inter-brand and cross-brand EAs

Must have the ability to edit and proofread communications and presentations for accuracy and attention to detail is critical

Possess a high degree of integrity when dealing with confidential and sensitive information

Able to work collaboratively and respectfully with individuals at all levels of the organization

Strong technology skills, including Microsoft Suite and virtual collaboration technology such as (Teams, Zoom, Concur)

Company

Pizza Hut

Glassdoor3.5

Pizza Hut is an American restaurant chain and international franchise known for Italian-American cuisine including pizza and pasta. It is a sub-organization of Yum! Brands.

Founded in 1958

Plano, Texas, USA

10001+ employees