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Pyramid Global Hospitality · 23 hours ago

Accounts Payable Clerk

Charlottesville, VA

Full-time

Onsite

New Grad, Entry Level

Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment for its employees. The Accounts Payable Clerk will be responsible for managing bills, verifying invoices, and ensuring accurate financial records while providing exceptional guest service.

Hospitality

Responsibilities

Pay all bills promptly and accurately after verifying that they have all the proper supporting documents

Ensure that the bills are accurate as to items, price, and extensions and also that they have been approved by the Department Head, Director of Finance and Management

Coordinate receiving tickets, purchase orders and invoices for proper coding and approval signature

Verify that all tickets, purchase orders and invoices for proper coding and approval signature

Prepare and complete all month end responsibilities as well as printing month end reports and setting up late bills

Prepare General Cashier’s Report daily

Prepare biweekly bank deposit in timely manner for armored car pick-up

Ensure that all accounts are current

Maintain record of payments and ensure vendors files are in proper order

Reconcile vendor statements

Respond to guest inquiries, charge inquiries and requests in a timely, friendly and efficient manner

Research and resolve guest billing disputes in a timely, friendly and efficient manner

Prepare and complete all month-end responsibilities, including but not limited to, preparing reports and setting up late bills

Prepare and post daily receivables from event contracts and balance totals to the General Ledger

Coordinate and verify receiving tickets, purchase orders and invoices for proper coding and approval signature

Review all final statements for accuracy, make necessary corrections and mail sales contracts to clients in a timely manner

Prepare journal entries

Answer guest service calls, contact guests via telephone, complete telephone request forms and send correspondence/folios to guests (e-mail, facsimile, mail, etc.)