Virginia Department of Social Services ยท 9 hours ago
Administrative Program Assistant II
69 Kabler Lane,, Rustburg, VA, 24588, US
Full-time
Onsite
New Grad, Entry LevelVirginia Department of Social Services is seeking an Administrative Program Assistant II to provide administrative support in various program areas. The role involves performing fiscal duties, compliance assurance, data analysis, and assisting in budget preparation and reporting.
Government Administration
Responsibilities
Provide administrative support in functional administrative program area(s)
Perform fiscal duties such as accounts payable, Special Welfare accounts, reporting and reconciling financial data, and participate in audits
Performs compliance assurance, records management, scheduling, data collection and analysis
Compiles and interprets multiple types of statistical data; evaluates agency procedures, policies and programs and recommends actions
Organize materials for brochures, publicity, and other public relations activities, participates in special projects
Provides needed updated materials useful in program service development
Resolves problems and makes recommendations for improvement
Designs, coordinates and/or disseminates information relevant to training needs of staff
Communicate fiscal and security policies, regulations and practices to staff
Conducts research and prepares reports
Assist budget preparation and compilation; monitoring, and developing budget lines and/or accounts, including monitoring revenue and expenditures
Analyzes budget and management reports; to include forecasting and making recommendations
Research and assist with the development of Request for Proposals and Purchase Order contracts for professional services
Qualification
Required
High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science or related field
Related administrative experience in social services or related field
Considerable knowledge of general clerical and administrative practices and procedures
Knowledge of modern office practices, procedures and equipment
Knowledge of bookkeeping and budget preparation
Knowledge of word processing, spreadsheet and database and graphic software packages
Some knowledge of basic techniques in conducting planning, research, evaluative and statistical work
Knowledge of effective supervisory principles
Knowledge of policies, practices and procedures of the assigned program areas
Skill in operating a variety of automated office equipment including calculator, fax/copier
Skill in the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs
Demonstrated ability to effectively use common business and agency software packages
Ability to research, interpret, understand, apply and communicate agency program and service information
Ability to provide operational and administrative support to professionals in assigned agency programs and services
Ability to assist with the measurement of program performance against goals and objectives
Ability to systematically compile data, interpret and report monitoring and evaluation findings
Ability to communicate effectively both orally and in writing
Ability to work effectively with other employees, professionals, and with the public
Ability to exercise discretion and make sound decisions relative to assigned program area
Company
Virginia Department of Social Services
VDSS is one of the largest Commonwealth agencies, partnering with 120 local departments of social services, along with faith-based and non-profit organizations, to promote the well-being of children and families statewide.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kevin Platea
Deputy Chief Information Officer
Kimberly Jones
Chief Learning and Development Officer
Company data provided by crunchbase