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CBRE · 14 hours ago

Receptionist Senior Coordinator

Los Gatos, CA

Full-time

Onsite

Entry, Mid Level

$28.50/hr - $33.50/hr

2+ years exp

CBRE is a global leader in commercial real estate services and investment. As a Receptionist Senior Coordinator, you will provide advanced administrative support, greet visitors, and ensure a world-class customer service experience for clients and visitors in a designated building.

CommercialFinancial ServicesProperty DevelopmentReal Estate

No H1B

Responsibilities

Receive and direct incoming calls to appropriate personnel and voicemail

Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols. Escort visitors to the proper location

Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment

Perform intermediate clerical duties including distributing office faxes, and packages, and ordering office supplies

Screen incoming and outgoing packages, mail, and freight. Arrange messenger service as needed

Maintain clean appearance of reception area, conference rooms café, and other common areas. Request building and housekeeping services as needed

Arrange convenience and hospitality services for guests such as transportation, tickets, reservations, etc

Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval

Evaluate and select solutions from established options

Impact the team through the quality of the services or information provided

Follow standardized procedures and practices and receives regular but moderate supervision and guidance

Qualification

Microsoft OfficeProblem-solvingOrganizational skillsCustomer serviceCommunication

Required

High School Diploma or GED with 2-3 years of job-related experience

An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required

Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval

Ability to explain detailed and complicated information within the team in a clear and concise manner

Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc

Strong organizational skills with a robust inquisitive mindset

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future