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California State University Channel Islands · 1 day ago

Academic Program Analyst

Oxnard, CA

Full-time

Onsite

Mid, Senior Level

$4,799/mo - $4,799/mo

6+ years exp

California State University Channel Islands is seeking an Academic Program Analyst to provide administrative and technical support for resource management in the School of Arts & Sciences. The role involves budget tracking, program support, and scheduling, ensuring compliance with university policies and procedures.

EducationHigher EducationUniversities

No H1B

U.S. Citizen Only

Responsibilities

Provides departmental administrative and technical support for resource management in the School of Arts & Sciences

Assists in tracking and preparation of department budget estimates, projections, and monthly reconciliation

Tracks budget and expenditures across all funds within each assigned department

Interprets and applies university policies and procedures related to all financial information to ensure compliance with all regulations

Reconciles PCARD statement, collect and analyze budget requests from all departments

Analyze budgets with allocated Full-Time Equivalent Student (FTES) and Student Faculty Ratio (SFR)

Reviews payroll reports for accuracy, including tracking faculty release time

Completes paperwork for adjustments to expenses and payroll with a Journal Entry Transaction (JET/RET), Payroll Entry Transaction (PET)

Provides support for faculty awards, including but not limited to Material, Services, Facilities and Technology (MSFT) and Instructional Related Activity (IRA)

Completes all forms electronically and submits them to accounting with the appropriate backup

Monitors and tracks the expenditures in PeopleSoft for accuracy

Makes recommendations to program Chair(s) concerning expenditures and management of program budget

Works with lead analyst to process all access forms and submissions for onboarding of new employees

Communicates with faculty to ensure funds are coded correctly and expended by corresponding deadlines

Processes all authorizations and provides in-depth analysis of all funds per department

Supports faculty engaged in instruction, advising, research and creative activities, assessment, program development, and grant-related projects

Handles interpersonal interactions at all levels of the university structure involving students, faculty, and staff

Writes and presents reports and records minutes in support of various committees

Processes a high volume of telephone calls and walk-in visitors and conducts business with a high degree of professionalism, discretion, and confidentiality

Hires, leads work direction, schedules, and evaluates effort of student workers

Administers a range of projects and provides support for the day-to-day administration of academic programs

Works independently on multiple projects as assigned and uses independent judgment to make decisions, interprets, and applies policies and procedures related to academic programs

Processes faculty travel paperwork and reimbursements, ensuring compliance with applicable regulations governing the University

Performs general office support activities for Chair(s) and faculty within program area(s)

Coordinates program meetings

Processes and tracks the key access of student researchers, faculty, and staff

Responsible and accountable for using information from program chairs and collaborating with program administrative support coordinators to create and maintain the class schedule using the PeopleSoft Student Module

Submits faculty reassigned time for Dean’s approval using appropriate APDB coding

May serve periodically, as requested by the Chair and/or Manager of Academic Resources

As assigned by Chair and/or Manager of Academic Resources

Qualification

PeopleSoftMulti-fund budgetingBudget analysisMicrosoft Office SuiteCommunication skillsAnalytical skillsInterpersonal skillsOrganizational skills

Required

General knowledge and skills in the applicable administrative program and/or program field with a foundational knowledge of public administration principles, practices, and methods

This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment

Applicants must be authorized to work for any employer in the United States

Preferred

A minimum of six years in a progressively responsible administrative/clerical support capacity

Bachelor's degree preferred; degree may be substituted for three years of experience

Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects for assigned academic programs

Experience working independently with ability to interpret and use policies and procedures to resolve issues that may be sensitive or confidential

Ability to respond to and professionally handle a high volume of walk-in, telephone, and email inquiries daily

Excellent computer skills involving software applications including, but not limited to Microsoft Office Suite and familiarity with utilizing the internet to research and obtain information supporting assigned projects

Experience with multi-fund budgeting and projection analysis, tracking expenditures, and maintaining accurate information concerning account balances within program areas using Pivot Tables or similar

Experience using interactive database systems such as PeopleSoft highly desirable