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John Burns · 23 hours ago

Accounts Payable Coordinator

Westmont, IL

Full-time

Hybrid

Entry, Mid Level

$55K/yr - $70K/yr

2+ years exp

John Burns is a company founded in 1906 with a diverse portfolio in General Contracting, Electrical Infrastructure, and Telecommunications. They are seeking an Accounts Payable Coordinator to support the administration of the accounts payable function, including coding invoices, processing payments, and collaborating with project management to resolve discrepancies.

Construction

Hiring Manager

Carolyn (Perry) Meyers, PHR

Responsibilities

Accurately code and enter AP invoices from vendors into accounting software

Match invoices to applicable commitments (i.e., purchase orders and subcontracts)

Process utility bills and employee expense reports for payment

Collect and manage tax exemption certificates with vendors

Prepare weekly check runs

Review monthly vendor statements

Respond to vendor inquires and maintain accounts payable inbox

Coordinate with Project Management to resolve discrepancies with vendors

Code overhead cost to correct general ledger expense accounts and post journal entries

Assist accounting and project management teams with cost inquires

Collaborate with Project Accounting to accurately administer sub-contractor payments

Assist with OCR software implementation and automation initiatives

Qualification

Accounts Payable processesAccounting software (CMiC)Microsoft ExcelProblem solvingAttention to detailGeneral accounting experienceTax exemption managementEffective communicationCollaboration skills

Required

Associates degree in Accounting, Finance, or related field preferred; equivalent experience considered

2+ years of accounts payable or general accounting experience, ideally in a construction or project-based environment

Experience using accounting software (CMiC preferred)

Effective communication and collaboration skills with the ability to interact with varying levels of field workers and internal Project Management staff

Strong knowledge of accounts payable processes, including invoice coding, purchase order/subcontract matching, and check runs

Problem solving ability and a desire to assist with process improvements

Proficient in Microsoft Office Suite, especially Excel (pivot tables, lookups and data sorting/filtering)

Strong attention to detail and compliance knowledge