Edgewood Properties, Inc. · 6 hours ago
Executive Assistant
Piscataway, NJ
Full-time
Onsite
Senior Level
5+ years expEdgewood Properties, Inc. is a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development. They are seeking a skilled Executive Assistant to support and organize various systems and programs within their integrated architecture, engineering, interior design, and development team.
Responsibilities
Support EPDS
Transcribe, review, and prepare communications on behalf of the Director of EP Design
Other miscellaneous general administrative and customer service work as needed to include filing, phone calls, spreadsheet tracking, and written correspondence
Assist residential communities as needed
Assist in the identification and purchase of appropriate employee relations gifts
Coordinate lunch and learns
Create draft and final letters in response to building and planning department comments
Letters will be based on architects’ and engineers’ input and markups
Create work orders for tracking, managing, and approving work done by 3rd party architects, engineers, drafting services, and digital artists
Confirm work is delivered
Review with manager to ensure work was completed
Verify work order pricing matches invoice pricing
Prepare invoices for final approval and payment
Collect and document professional service contracts from service firms
Maintain records of contract history and performance
Maintain tracking system with any and all open items
Assist in the upkeep and maintenance of time keeping system
Remind staff of deadlines for time keeping entry
Synchronize time keeping information with corporate records
Run weekly contract status reports showing progress and profitability of in-process jobs
Run weekly time keeping reports
Run closed loop reports
Create and maintain vendor performance reports
Ensure timely synchronization between time keeping system and corporate billing system
Track billing to jobs, vendors, and other corporate entities
Maintain monthly, quarterly, and annual budget comparisons
Support the creation of annual budgets
Qualification
Required
5-10 years of professional experience
Proficient in MS Outlook, Word, Excel, Project, and Adobe
Organized and detail-oriented
Analytical thinking skills
Ability to pay attention to detail
Ability to multitask
Time-management skills
Excellent written and verbal communication skills
Basic knowledge of Data Entry skills
High school diploma required
Preferred
An understanding of architectural, civil engineering, or interior design process is a plus
College degree preferred but not necessary
Willingness to learn new skills and software systems is a plus
Benefits
Medical and dental and vision benefits
Life insurance
A 401(k) with company match
On-site company fitness gym
Discounts on housing and home appliances
Company
Edgewood Properties, Inc.
The Edgewood Properties Tradition Since its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Pace, CPA
Controller - M&M Realty Partners
Company data provided by crunchbase