WestCoast Children's Clinic · 13 hours ago
Administrative and Operations Coordinator
Castro Valley, CA
Full-time
Onsite
Entry, Mid Level
$27/hr - $30/hr
2+ years expWestCoast Children’s Clinic, located in Oakland, California, is a non-profit community psychology clinic that provides mental health services to Bay Area children, youth and families. The STAT Administrative and Operations Coordinator plays a vital role in maintaining and enhancing the facilities for the STAT program, assisting with various administrative tasks and ensuring compliance with safety and operational standards.
Child CareHealth CareMental HealthNon Profit
Responsibilities
Collaborate with the Sr. Facilities Manager to design and implement STAT facilities and safety policies
Oversee and track the budget for STAT program supplies, including treatment supplies, food, and staff benefits
Manage inventory for the office and Assessment Center, ensuring timely ordering and billing for supplies
Coordinate with IT to maintain office equipment and serve as the point of contact for troubleshooting
Ensure the protection and security of files and records
Facilitate the transfer of files between the Assessment Center, WCC Fruitvale office, and Iron Mountain with the WCC Facilities Team
Collaborate with the STAT Milieu team to ensure facility operations and safety compliance
Ensure Assessment Center meets Joint Commission Accreditation and Community Care Licensing standards
Adhere to STAT Accreditation Standards and CCL requirements
Work with Management Team to monitor building safety and security
Implement policies for facilities maintenance, Emergency Management, and Infection Prevention
Conduct safety trainings and quarterly drills to prepare staff for emergencies and maintain safety measures for equipment and materials
Coordinate with Public Health Nursing on medication storage and supplies
Attend quarterly health and safety meetings with Alameda County
Serve as the main contact for facilities and administration requests, coordinating maintenance via ASANA
Identify and resolve issues affecting the work environment, including supplies, furniture upkeep, and building code compliance
Comfortable with general maintenance and repairs; should have a good familiarity with tools and an ability to troubleshoot and resolve common issues
Orient and train employees on office operations and procedures
Collaborate with WCC’s Training Department and STAT Management to support all safety and facility-related training
Provide on-the-job training as needed
Qualification
Required
BA/BS preferred
2-3 years office administration and facilities experience
Detail oriented, strong organizational skills
Clean CA DMV record, current car insurance, and access to car
Strong interpersonal, team-building, and communication skills
Excellent organizational, analytical, problem-solving, and decision-making abilities
Able to work independently and collaboratively in multidisciplinary teams
Effective stress and time management, with strong project oversight
CPR and de-escalation training required
High initiative, integrity, and follow-through
Proficient in Word, Excel, PowerPoint, Google Suite; familiarity with Mac OS is a plus
Strong multitasking and priority management in fast-paced environments
Detail-oriented with proofing and editing skills
Knowledgeable about race, class, ethnicity issues, and community mental health systems
Benefits
Employer-paid Medical Benefits for Employees
100% employer-paid dental and vision
Dependent medical, dental and vision (50% employer-paid)
Medical and Dependent Care FSA and commuter plans
100% employer-paid life insurance long-term disability insurance
Voluntary accident, term life and hospital indemnity insurance
403(b) and ROTH retirement plan options, employer contribution targeted at 7.5% after first year of employment
Annual incentive compensation (10%)
Three weeks PTO during the first year of employment, 4+ weeks PTO with additional years of service
12 paid holidays plus one paid floating holiday per year
4 paid self-care days per year
Wellness stipend ($100.00 per month)
Professional development stipend and CEUs for trainings
Employee Assistance Program (EAP)
Company
WestCoast Children's Clinic
Westcoast Children's Clinic provides mental health and psychological services to children and families.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase