GASTON COUNTY SCHOOLS · 1 month ago
OSA II Financial Secretary/PowerSchool Data Manager @ Robinson Elementary
Gastonia, NC, United States
Full-time
Onsite
Mid Level
3+ years expGASTON COUNTY SCHOOLS is seeking a Financial Secretary/PowerSchool Data Manager to provide clerical, technical, and administrative support in a school environment. The role involves maintaining databases related to student information and attendance, preparing reports, and assisting with various administrative tasks.
Primary/Secondary Education
Responsibilities
Utilizes, maintains, prepares, and troubleshoots hardware and software databases pertaining to student attendance, class schedules, grades, demographic statistics, immunizations, and demographic statistics
Enters, stores, and/or retrieves information as requested or as otherwise necessary
Develops remedies to identified program deficiencies or operational failures
Prepares daily back-up copies of records
Posts information to departmental records according to standard procedures
Answers questions regarding routine matters
Makes arithmetic calculations manually or by use of a calculator according to established methods
Reviews, transcribes, composes, prepares, and/or completes information onto forms, permits, notices, letters, memoranda, reports, tabulations, statements, various card records, and other materials from rough drafts or detailed instructions, assuming responsibility for spelling, punctuation, grammar, and format
Processes, sorts, checks for accuracy, and files applications, purchase requisitions, travel expenses, incoming and outgoing mail, and other routine documents in accordance with established systems
Maintains receipt books and routine office records relating to accounts, inventories, payrolls, and statements related to these records
Receives standardized reports and compiles data into a summary or consolidated form
Selects data from varied sources, and summarizes information for standard reports, including preparing reports for submission to school administrators and NC Department of Public Instruction, as required or as requested, ensuring delivery in a timely manner; records various files on diskettes for delivery to appropriate officials or offices
Prepares and maintains computer records of daily student attendance, utilizing computer-driven scanner to enter data from submitted forms; reviews late-arrival forms; and, reconciles with absences to create "tardy" lists; reviews check-out forms, and reconciles with absences to create "early leave" lists; enters codes into files to indicate individual students' excuses for absences; prepares correspondence to students' parents to advise of excessive absences, according to established policies
Prepares and maintains a database of student enrollment, recording such data as students’ names, addresses, parents or guardians, gender, race, immunization records, grade of assignments, class schedules, grades, school bus assignments, lunch period assignments, medical needs, emergency contacts, etc
Prepares periodic statistical reports; records students' withdrawal from school enrollment, recording reasons for withdrawal and students' plans, as available, and preparing periodic statistical reports; prepares and maintains daily backup records
Records student suspensions
Prepares and maintains records of exceptional students being served by the school, including student's’ enrollment and personal data, and specific handicap(s) of individual students
May compare various data against data in secondary or previously used information systems, contacting such officials as necessary to resolve discrepancies
Performs routine maintenance on computers and peripheral equipment, such as adding paper and toner, replacing ribbons, cleaning, etc
Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on the use of the HOME BASE system
Reconciles manual and computer reports monthly
Assists teachers and principals with scheduling projects
May serve on various school and/or school system committees, attending meetings, and participating in other activities of such groups as appropriate
May assist in answering telephones and greeting visitors, receiving inquiries and providing information or referring callers to proper officials, as appropriate; records and relays messages, as appropriate
Performs a variety of minor administrative tasks in relieving a supervisor of office details
Performs a variety of clerical duties
Prepares payroll, purchase orders, invoices, and budgeting functions
Occasionally develops or revises procedures for non-complex work
Performs duties with limited supervision
Performs related work as required
Other duties as assigned
Qualification
Required
Minimum high school graduate or equivalent
Minimum three years of office experience; school setting preferred
Financial experience required
Computer skills required (demonstration may be required if interviewed)
Preferred
Minimum of two years of post-secondary business/office education preferred
Knowledge of certain software database preferred
Company
GASTON COUNTY SCHOOLS
GASTON COUNTY SCHOOLS is the public school system serving Gastonia, North Carolina, and surrounding communities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Aaron Slutsky
Chief Technology Officer
Kyle Obal
TSS Technician III at GASTON COUNTY SCHOOLS
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