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ARK Solutions, Inc. · 6 hours ago

Executive Administrative Assistant

DC-Baltimore Area

Contract

Onsite

New Grad, Entry Level

ARK Solutions, Inc. is seeking an Executive Administrative Assistant to provide high-level administrative support to leaders and front office executives. The role involves managing complex scheduling, coordinating meetings, and optimizing workflows to enhance executive productivity.

ConsultingInformation TechnologySoftware

Growth Opportunities

H1B Sponsor Likely

Hiring Manager

Deepak Singh Doliya

Responsibilities

Manage complex scheduling, calendar coordination, and travel logistics for leaders and front office executives to ensure seamless daily operations

Prepare for meetings by organizing agendas, gathering documentation, coordinating attendee logistics, and supporting post-meeting follow-up actions

Provide daily administrative support, including handling correspondence, managing files, and completing ad hoc tasks to maximize executive productivity

Proactively identify workflow inefficiencies and implement process improvements to optimize operations within the department and Front office

Serve as a reliable onsite point of contact, facilitating communication between Front office, leadership and internal/external stakeholders, and ensuring uninterrupted in-person support

Accurate and Up-to-Date Calendars: Seamlessly managed executive schedules, reflecting current priorities, minimized conflicts, and timely updates for meetings, deadlines, and commitments

Comprehensive Meeting Support Materials: Well-organized agendas, pre-read documentation, attendee lists, and logistics arrangements delivered ahead of meetings, plus concise minutes and actionable follow-up notes post-meeting

Timely Administrative Outputs: Efficient completion of day-to-day tasks such as travel itineraries, expense reports, correspondence, file management, and other standard administrative requests

Workflow Enhancement Reports: Regularly identified process inefficiencies with documented recommendations and, where applicable, successful implementation of efficiency improvements

Stakeholder Communication Logs: Clear, professional records of communications and coordination, demonstrating proactive engagement and reliable follow-up with internal and external stakeholders

Onsite Support Evidence: Demonstrated presence and accessibility for in-person tasks such as handling urgent requests, managing physical documents, or facilitating spontaneous meetings/briefings as needed

Qualification

Calendar managementMeeting coordinationAdministrative supportProcess improvementCommunication skills

Required