Bedford Commons OB-GYN ยท 3 days ago
Human Resources and Operations Coordinator
Bedford, NH
Full-time
Onsite
Mid Level
3+ years expBedford Commons OB-GYN is seeking a highly organized and proactive Human Resources and Office Operations Coordinator to support their team. This dual-role position combines human resources management with office operations, ensuring smooth operations and a professional work environment for employees.
Health CareMedicalWellness
Responsibilities
Oversee full-cycle recruitment process including posting job openings, reviewing resumes, coordinating interviews, and facilitating new hire onboarding
Manage employee benefits programs, including health insurance, retirement plans, and other offerings. Serve as point of contact for benefits-related inquiries and ensure employees understand their options
Oversee accurate and timely payroll processing including timesheet review, ensuring employees are paid correctly and on time. Address payroll-related inquiries and resolve issues promptly
Manage FMLA requests, including eligibility determination, documentation, tracking, and communication with employees and supervisors. Ensure compliance with FMLA regulations and coordinate with external providers as needed
Act as a resource for team members regarding HR policies, concerns, and conflict resolution. Maintain attendance records and address deficiencies. Foster a positive, inclusive, and supportive workplace culture
Ensure employees are up to date with mandatory training, including HIPAA compliance, cybersecurity, and other regulatory requirements
Coordinate office maintenance and repair needs, ensuring the workspace is clean, professional, and safe for staff and patients. Proactively manage regular maintenance schedules for HVAC, plumbing, and other essential systems
Act as liaison with office service vendors, ensuring contracts, service levels, and invoicing are managed effectively. Address any vendor-related issues or needs as they arise
Resolve day-to-day office-related issues (e.g., IT problems, equipment malfunctions, maintenance concerns) by coordinating with vendors, service providers, and other team members to resolve concerns quickly
Maintain a high standard of professionalism in the office, particularly in patient care areas. Ensure cleanliness is regularly assessed and that any repairs or updates are promptly addressed
Perform minor updates to the company website using WordPress and serve as the point of contact for any technical issues
Monitor and ensure all employees are compliant with HIPAA regulations and cybersecurity best practices. Conduct periodic reviews and training sessions
Organize staff engagement activities and coordinate lunches for provider and staff meetings
Qualification
Required
3+ years of experience in human resources, including payroll, benefits management, and FMLA administration
2+ years of office management or facilities coordination experience
Strong knowledge of HR regulations, FMLA compliance, and benefits administration
Excellent organizational and time-management skills with a keen eye for detail
Strong communication and interpersonal skills with the ability to work with employees at all levels
Ability to troubleshoot and resolve office-related issues efficiently and calmly
Ability to handle confidential and sensitive information with discretion
Flexibility to provide after-hours support on a rotating schedule (one week every five weeks)
A proactive, solutions-oriented mindset with the ability to work independently and as part of a collaborative team
Proficiency with office software (Microsoft Office Suite, Google Workspace, Canva) and basic website content management tools (e.g., WordPress)
Preferred
Bachelor's degree in Human Resources, Business Administration, or related field preferred
Benefits
Competitive salary
Health, dental, and vision insurance
Retirement plan options
Paid time off and holidays
Professional development opportunities
Company
Bedford Commons OB-GYN
Bedford Commons OB-GYN provides gynecology and fertility services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Christina Haag
Chief Operating Officer
Company data provided by crunchbase