Tower Legal Solutions · 1 week ago
Legal Secretary - Corporate and Real Estate - NYC
New York, NY
Full-time
Hybrid
Mid Level
$85K/yr - $110K/yr
3+ years expTower Legal Solutions is a top law firm with offices in NYC seeking a Legal Secretary to support their Corporate and Real Estate practice. The role involves document production, matter management, scheduling, billing, and providing administrative support while ensuring compliance with firm policies.
ConsultingDeliveryHuman ResourcesInformation TechnologyStaffing Agency
Responsibilities
Document Production & Formatting: Prepare, edit, and proofread correspondence, agreements, closing documents, amendments, term sheets, and ancillary materials (Word, PDF; track changes, redlining)
Matter Management: Open/close files; maintain electronic and physical records; ensure naming conventions and version control; coordinate e-filing and document routing
Scheduling & Coordination: Manage complex calendars, meeting logistics, and travel; schedule closings; coordinate with clients, counterparties, and internal teams
Billing & Timekeeping: Enter partner time; prepare prebills; handle expense reports and vendor invoices; follow up on approvals and deadlines
Closing Support: Assemble closing binders/checklists, signature packet distribution, DocuSign routing, and post-closing deliverables; liaise with title companies and lenders as needed
Client Service: Serve as point of contact to clients and external counsel; respond promptly and professionally; maintain confidentiality
Administrative Support: Handle phones, mail, scanning, copying; prepare engagement letters; assist with conflict checks and new matter intakes
Compliance & Best Practices: Adhere to firm policies, e-filing protocols, and data security standards
Qualification
Required
3–5+ years as a legal secretary/assistant in corporate and/or real estate practices within a law firm or in-house legal department
Advanced Microsoft Word (styles, TOC, compare), Outlook (calendar/inbox management), Excel (basic spreadsheets), PDF tools (bookmarks, combines), and familiarity with document management systems (e.g., iManage/NetDocs) and time/billing software (e.g., Elite/3E/Aderant)
Excellent written and verbal skills; strong proofreading and formatting accuracy
Exceptional attention to detail; ability to prioritize, meet deadlines, and manage multiple partners
Discretion with confidential information; client-service mindset; consistent follow-through
Preferred
Experience with real estate closings, title/lender coordination, corporate entity formations, DocuSign, and basic Excel-based closing index maintenance
Company
Tower Legal Solutions
Tower Legal Solutions is a staffing and recruiting company that provides temporary and permanent placement services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Leslie Firtell
Founder & CEO
Theodore Theodoropoulos, CPA MBA
CFO
Recent News
Company data provided by crunchbase