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Informa · 1 day ago

Event Specialist

222 W Las Colinas Blvd., Irving, TX 75038, USA

Full-time

Onsite

Entry, Mid Level

$55K/yr - $65K/yr

1+ years exp

Informa is a global leader in creating platforms for various industries through large-scale events. The Event Specialist will manage and execute educational sessions and sponsorship opportunities, driving attendee engagement and ensuring exhibitor satisfaction across multiple events.

B2BBusiness IntelligenceEventsInformation ServicesLead GenerationMarketingPublishing

Responsibilities

Manage and execute all expo hall educational programming and interactive experiences across multiple I&C portfolio events

Coordinate live demonstrations, hands-on workshops, and interactive learning stations throughout the expo floor

Oversee expo hall content flow to ensure seamless integration between clinics/stages programming and exhibitor experiences

Design and implement engaging expo experiences that maximize attendee dwell time and exhibitor ROI

Explore and develop new sponsorship opportunities, focusing on experiential activations and year-round sponsor engagement

Lead sponsorship fulfillment operations, ensuring all sponsor benefits are delivered according to contract specifications

Fulfill sponsorship and marketing opportunities across our events, including: Coordination with Operations on custom graphics, signage, and branding

Integrating sponsor messaging or speaking opportunities into education programming

Managing budgets, timelines, and logistics related to sponsorships

Oversee operational aspects of expo hall programming, including AV requirements, staging, and logistics

Manage sponsorship freight coordination and logistics for multiple events

Serve as a “project manager” across operations, technology, marketing, conference, and other internal teams to ensure the fulfillment and execution of sponsorship and marketing contracts

Collaborate with talent experts and speakers to create compelling expo hall content

Partner with show teams across multiple events to ensure consistent experience delivery

Work closely with internal teams, including marketing, sales, and operations, to align event experiences with overall objectives

Develop relationships with internal teams, vendors, show partners, and clients to support effective communication and exceptional results

Communicate contract obligations and inclusions to appropriate groups involved

Work directly with sponsors to manage expectations while providing a high level of customer service to ensure client satisfaction and encourage future sponsorship sales

Meet defined timelines set by internal teams, vendors, and other show partners to fulfill contracted opportunities on-site

Address and resolve challenges proactively to ensure a professional and seamless experience for internal and external customers

Achieve organizational goals by accepting ownership for accomplishing new and different requests

Continually develop new skills by participating in educational opportunities and staying up-to-date with industry trends

Analyze expo hall performance metrics and attendee feedback to optimize future experiences

Be an active participant in the Exhibition & Conference industry through continued education, association involvement, and community contribution

Qualification

Event OperationsSponsorship FulfillmentProject ManagementBudget ManagementEvent TechnologyCustomer ServiceInnovationTechnical ProficiencyIndustry KnowledgeCommunication SkillsProblem-SolvingCreativityAttention to Detail

Required

1-3 years of experience in event operations, sponsorship fulfillment, or event planning, preferably in the exhibitions, conferences, or trade show industry

Proven track record of managing and executing large-scale events, including expo hall activations, educational programming, and sponsorships

Experience working with cross-functional teams, including marketing, sales, operations, and external vendors

Familiarity with event technology platforms, AV requirements, and logistics management

Budget management experience, including tracking expenses and ensuring cost-effective solutions

Strong organizational and time management skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously

Excellent verbal and written communication skills, with the ability to effectively collaborate with internal teams, clients, and external partners

Proven ability to build and maintain strong relationships with clients, sponsors, and exhibitors, ensuring high levels of satisfaction and repeat business

Strong conflict resolution and decision-making skills to address challenges and ensure seamless event execution

Ability to design and implement engaging and interactive event experiences that drive attendee engagement and sponsor ROI

Exceptional focus on accuracy and detail, ensuring all sponsorship and operational elements are executed flawlessly

Proficiency in event management software, project management tools, and Microsoft Office Suite

Understanding of the exhibitions and conferences industry, including trends, best practices, and attendee engagement strategies

Preferred

Familiarity with CRM systems and digital event platforms is a plus

Benefits

Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment

Broader impact: take up to four days per year to volunteer, with charity match funding available too

Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves

Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year

Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount

Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more

Recognition for great work, with global awards and kudos programs

As an international company, the chance to collaborate with teams around the world