Acadia Pharmaceuticals Inc. · 3 hours ago
Executive Assistant
Princeton, New Jersey, United States
Full-time
Hybrid
Mid, Senior Level
$90K/yr - $112K/yr
6+ years expAcadia Pharmaceuticals is dedicated to advancing innovative treatments for underserved neurological and rare disease communities. The Executive Assistant will provide high-level administrative support to C-suite executives, managing complex tasks and ensuring operational efficiency while maintaining confidentiality and alignment with organizational goals.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Manages deal-related calendars, timelines, and milestones, ensuring alignment across internal stakeholders (Legal, Finance, R&D, Commercial) and external partners
Coordinates logistics and materials for due diligence meetings, partner meetings, investor discussions, and confidential strategy sessions, including preparation of briefing documents and meeting summaries when needed
Assists in tracking and organizing business development pipelines, partner engagement activities, and key deliverables, ensuring timely follow-up and information flow
Serves as a trusted point of contact for external partners, advisors, bankers, consultants, and legal counsel, reinforcing professionalism and discretion in all interactions
Supports the preparation and organization of deal decks, executive summaries, term sheet materials, and Board-level documentation, working closely with cross-functional partners
Maintains highly confidential records related to strategic initiatives, transactions, and negotiations, ensuring accuracy, version control, and secure access
Manages the delivery of high-impact administrative support for executive leadership, managing complex priorities with agility and precision
Manages highly confidential business and personnel matters with discretion and sound judgment, serving as a trusted liaison between executives and internal/external stakeholders
Optimizes executive time and effectiveness through proactive calendar management, coordination of high-priority meetings and conferences, and travel planning aligned with business priorities
Maintains and manages secure records related to strategic initiatives, transactions, and negotiations, ensuring accuracy, version control, and appropriate access
Maintains strategic calendars of key events, including investor, scientific, and industry conferences, as well as internal initiatives; partners cross-functionally to support logistics and execution
Manages logistics for functional on-site and off-site meetings, ensuring all participants are informed and prepared
Oversees expense reconciliation and reporting through Concur and related systems, ensuring accuracy and compliance with company policies
Collaborates with internal departments to facilitate contracts, statements of work, purchase orders, and service agreements that support departmental objectives
Provides backup coverage for administrative colleagues and front desk reception during peak periods or absences to ensure continuity of operations
Contributes to cross-functional initiatives and administrative best practices, fostering collaboration and continuous improvement
Performs other duties as assigned
Qualification
Required
High school diploma required
Minimum of 6 years of progressive administrative experience supporting senior executives, ideally within the pharmaceutical or biotechnology industry
Demonstrated experience supporting senior executives and preparing executive-level presentations and materials
Advanced proficiency with Microsoft Office Suite
Ability to independently manage complex tasks from initiation through completion
Strong analytical skills with the ability to interpret and synthesize complex information
Exceptional professional ethics, integrity, and discretion in handling confidential information
Proven ability to manage multiple priorities, schedules, and projects in a fast-paced environment
Strong interpersonal skills, including tact, diplomacy, and sound judgment
Highly organized with exceptional attention to detail and follow-through
Ability to work effectively both independently and collaboratively
Comfortable operating in ambiguous environments and making informed decisions with limited information
Willingness and ability to travel occasionally
Preferred
Degree preferred
Knowledge of pharmaceutical terminology strongly preferred
Benefits
Competitive base, bonus, new hire and ongoing equity packages
Medical, dental, and vision insurance
Employer-paid life, disability, business travel and EAP coverage
401(k) Plan with a fully vested company match 1:1 up to 5%
Employee Stock Purchase Plan with a 2-year purchase price lock-in
15+ vacation days
13 -15 paid holidays, including office closure between December 24th and January 1st
10 days of paid sick time
Paid parental leave benefit
Tuition assistance
Company
Acadia Pharmaceuticals Inc.
Acadia Pharmaceuticals develops and commercializes small molecule drugs for the treatment of central nervous system disorders.
501-1000 employees
H1B Sponsorship
Acadia Pharmaceuticals Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Public CompanyTotal Funding
$811.73MKey Investors
National Institute of Neurological Disorders and StrokeOxford Bioscience PartnersNational Institute of Mental Health
2019-09-17Post Ipo Equity· $287.5M
2018-11-30Post Ipo Equity· $316.25M
2013-01-02Post Ipo Equity· $86.39M
Leadership Team
Catherine Adams
Chief Executive Officer
Steve Davis
President and CEO
Recent News
2025-11-20
Company data provided by crunchbase