Compass Connections · 9 hours ago
Administrative Assistant
San Antonio, TX
Full-time
Onsite
Entry Level
2+ years expCompass Connections is a company dedicated to making a positive impact on the world. They are seeking an Administrative Assistant to ensure compliance with federal and state regulations, maintain accurate records, and support effective communication within the organization and with external partners.
Child CareFamilyMedicalNon Profit
No H1B
Responsibilities
Meet all federal and state regulatory guidelines and standards that are applicable to this position
Ensure proper National School Lunch Program data is collected and communicated to the National School Lunch Program Director in a timely manner
Accurately maintain employee monthly monitoring accountability reports
Submit timely and accurate Discharge Data and Detail Release reports
Process requisitions and purchase orders on a timely basis and using agency systems created for this purpose
Submit variance requests on a child’s length of stay to State licensing
Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff
Participate in scheduled meetings and team decisions and operations
Work evenings, weekends and holidays as needed or requested by supervisor
Implement Compass Connections safety protocols including evacuating with children and other staff in case of an emergency
Maintain confidentiality in all areas of the service population and program operations
Maintain Compass Connections professional and ethical standards of conduct outlined in Compass Connections employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times
Draft general correspondence, memos, charts, etc. and proof final copies for clarity, spelling, grammar, and layout
Collect, maintain, and retrieve data from files as needed
Maintain and distribute daily census reports for service population
Verify and communicate information from federal entities regarding service population intake and arrival schedule
Meet all pre-determined deadlines required by program and federal partners
Communicate effectively in writing and verbally in English and Spanish
Support, encourage, and recruit foster parents
Qualification
Required
High School Diploma, or equivalent
2 plus years related experience and/or training
First Aid certification
CPR certification
Emergency Behavior Intervention certification
Pass a pre-employment drug screen and random drug screens
Provide proof of work eligibility status upon request
Pass a pre-employment and biennial criminal background checks
Demonstrate the ability to respond sensitively and competently to the service population's cultural and socio-economic characteristics
Work collaboratively with other staff members, service providers and professionals
Work in a fast-paced environment and maintain control and professional composure at all times
Maintain computer literacy required to meet the responsibilities of the position
Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team
Demonstrate a working knowledge of all Compass Connections policies and procedures
Maintain confidentiality in all areas of the service population and program operations
Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff
Communicate effectively in writing and verbally in English and Spanish
Preferred
2-year Associate degree from accredited program/institution, or two or more years of college-level course work
4 plus years related experience and/or training
Benefits
Annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation
Company
Compass Connections
Compass Connections is a non-profit organization that specializes in child welfare.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
Seattle TechFlash
2023-09-29
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