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FWI (FedWriters, Inc.) · 6 hours ago

Project Manager - Events

Alexandria, VA

Contract

Hybrid

Mid Level

FWI (FedWriters, Inc.) is building a team to provide comprehensive event planning and logistics for the National Science Foundation. As a Project Manager – Events, you will oversee the planning and execution of various high-profile events, ensuring effective stakeholder engagement and seamless delivery.

Communications InfrastructurePublishingText AnalyticsWeb Design

Growth Opportunities

No H1B

Security Clearance Required

Responsibilities

Manage multiple large-scale, high-profile events simultaneously from planning through execution

Oversee all event logistics including venue contracts, signage, shipping, catering, and security coordination

Design, build, deploy, and maintain expo-style booth and activation kits

Manage vendor relationships and coordinate exhibit design and technology

Recommend and secure venues, speakers, moderators, and facilitators for events

Manage invitation and RSVP processes and prepare speakers with materials and logistics

Manage and forecast inventory levels for outreach materials and equipment

Coordinate shipping logistics and on-the-ground purchasing for events

Deploy team members to event sites for setup and breakdown as needed

Develop Run of Show presentations, timelines, surveys, and post-event reports

Handle quick-turnaround requests and adapt plans to changing event needs

Qualification

Event planningLogistics coordinationVendor managementMicrosoft Office SuiteAdobe Creative SuiteHeavy equipment handlingRSVP managementAdaptation to virtual platformsFederal requirementsCommunication skills

Required

Experience in event planning, logistics, or coordination

Experience managing multiple events simultaneously

Experience with vendor coordination

Proficiency in Microsoft Office Suite and Adobe Creative Suite

Strong written and verbal communication skills

Ability to carry and maneuver various pieces of heavy equipment (50+ lbs) for onsite events and exhibits (e.g., carrying banners, boxes of materials, rolling crates)

Ability to travel nationally and internationally as required

Ability to obtain a Public Trust clearance

Preferred

Experience managing large-scale expo events (e.g., SXSW, Consumer Electronics Show, scientific conferences, press conferences, symposiums)

Experience with exhibit design, buildout, and implementation

Experience managing vendor relationships and shipping logistics

Experience with RSVP management platforms (e.g., EventBrite)

Knowledge of federal requirements including Section 508 compliance

Experience adapting in-person event skills to virtual platforms

Experience working with federal agencies or similar organizations

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Company

FWI (FedWriters, Inc.)

Glassdoor4.4

FWI (FedWriters, Inc.) is a professional writing, research, and communications company that helps government and commercial customers develop and manage a range of projects and products.

Founded in 2010