MBTA · 13 hours ago
Senior Project Coordinator
Boston, MA
Full-time
Onsite
Senior Level
5+ years expMBTA is a transit authority that aims to provide a safe, reliable, and accessible transportation system. The Senior Project Coordinator will assist in the administration of procurement and contract management while ensuring compliance with regulations and policies. The role involves various responsibilities including contract procurement, project tracking, and coordination with different departments.
AutomotiveLogisticsPublic TransportationTransportationTravel
No H1B
Responsibilities
Assist in the procurement of contracts
Advertise contracts through third-party channels and on the MBTA website
Assist in preparing RFQ/RFP and write contract letters and other communications and notices to Consultants
Analyze contracts to ensure compliance with state and federal laws and regulations
Create and maintain procurement and contract tracking database and ensure that all records are accurate and up to date
Assist in organizing award authorization documentation
Utilize and maintain Project Management Information Systems (PMIS), and Capital Management System (CMS) for tracking and preparing of contracts
Assist in the delivery of Professional Services projects in accordance with MBTA policies and procedures as stipulated in the Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority
Prepare project-related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database, and PowerPoint
Assist in the processing of Contract amendments, Task Orders, and other contract actions
Assist in the development of SOPs and Capital Programs procedures manuals
Coordinate tasks with Capital Programs personnel, including contract administration staff and other project coordinators, as required
Coordinate tasks with other Departments, as required
Maintain a central filing system for all projects and ensure all records are accurate and up to date
Assist in Federal, State, and Agency Audits
Work independently in addressing tasks in a time-sensitive environment
Follow up on actions required for task completion while seeking guidance as necessary. Respond to each inquiry, whether from a customer, vendor, or co-worker in a professional and courteous manner
Attend meetings as necessary
Perform related duties as assigned
Qualification
Required
A Bachelor's degree from an accredited institution
Five (5) years of experience in project coordination and administration
Proficiency with Microsoft Word, Excel, Database, and PowerPoint
Self-starter with the ability to work productively independently and as part of a team
Excellent organizational, analytical, confidentiality, multi-tasking, time management, and interpersonal skills
Ability to effectively communicate with customers, employees, and vendors
Preferred
A Bachelor's Degree in Engineering, Construction Management, Architecture or Business Administration from an accredited institution
Experience in contract administration
Experience providing project support in a transit and/or construction procurement environment
Working knowledge of procurement, contracts, accounting principles, and finance
Working knowledge in Project Management Software: Capital Management Systems (CMS) Project Management Information Systems (PMIS), and People Soft (FMIS)
Benefits
Accrued paid sick leave
Monthly transportation pass
Company
MBTA
The Massachusetts Bay Transportation Authority, often referred to as the MBTA or simply The T, is the public operator of most bus, subway, commuter rail and ferry systems in the greater Boston, Massachusetts, area.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Barbara Bates
Deputy CFO Capital
Mary Ann O'Hara, CPA
Chief Financial Officer
Recent News
Boston Herald
2026-01-03
2025-12-30
Boston Herald
2025-12-02
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