State of Utah · 1 week ago
Records Manager
Salt Lake County, UT
Full-time
Onsite
Mid LevelThe State of Utah is seeking a Records Manager for the State Bureau of Investigation to provide secretarial and administrative support. The role involves overseeing records management, processing confidential documents, and assisting the public with information and forms.
GovernmentInformation TechnologyLaw Enforcement
Responsibilities
Filling and coordinating GRAMA requests
Helping with public exchanges requiring thoughtful communication and positive interpersonal skills
Processing a variety of agency confidential documents by reviewing for accuracy and completeness, updating information, and evaluating against policy
Providing the public and others with information and assistance to complete forms and applications
Retrieving data found in databases to generate requested reports
Verifying data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique
Maintaining and creating files or record keeping systems
Sorting, labeling, filing and retrieving documents, or other materials
Receiving, researching, and responding to incoming questions or complaints
Providing information, explaining policy and procedures, and facilitating a resolution
Monitoring, tracking, and following up on documentation, case files or other assignments to ensure appropriate timelines are met and action completed
Writing/originating correspondence, documentation, and other written communication
Processes payments for authorized reports and files timely financial paperwork as required
Qualification
Required
specialized office skills
comprehensive knowledge of pertinent rules, regulations, policies and procedures
Filling and coordinating GRAMA requests
Helping with public exchanges requiring thoughtful communication and positive interpersonal skills
Processing a variety of agency confidential documents by reviewing for accuracy and completeness, updating information, and evaluating against policy
Providing the public and others with information and assistance to complete forms and applications
Retrieving data found in databases to generate requested reports
Verifying data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique
Maintaining and creating files or record keeping systems
Sorting, labeling, filing and retrieving documents, or other materials
Receiving, researching, and responding to incoming questions or complaints
Providing information, explaining policy and procedures, and facilitating a resolution
Monitoring, tracking, and following up on documentation, case files or other assignments to ensure appropriate timelines are met and action completed
Writing/originating correspondence, documentation, and other written communication
Processes payments for authorized reports and files timely financial paperwork as required
Preferred
Is a current DPS employee
Has professional customer service skills
Has great communication skills
Has computer skills with Word, Excel, etc
Knows how to deal with people in a manner which shows sensitivity, tact and professionalism
Benefits
3 medical plans
3 dental plans
4 vision plans
401K match
104 hours of annual leave
104 hours of sick leave
12 paid holidays
Free counseling & wellness benefits
And much more
Company
State of Utah
State of Utah provides links to government information sites and departments.
Founded in 1896
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chris Williamson
Chief Technology Officer
Daniel Frei
Chief Financial Officer- Department of Technology Services
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