DataPerk ยท 17 hours ago
Executive Assistant
Birmingham, AL
Full-time
Onsite
Mid Level
3+ years expDataPerk is a people-first managed IT services company dedicated to delivering exceptional technology support while building strong, trusted relationships with clients. They are seeking an experienced Executive Assistant to support executive leadership and ensure strategic priorities move forward with clarity and follow-through.
Information ServicesInformation Technology
Responsibilities
Provide comprehensive administrative support to the President and Director of Finance & Administration, including calendar management, meeting coordination, travel arrangements, expense reports, and executive correspondence
Manage complex and frequently changing calendars to ensure executive time is aligned with priorities
Prepare agendas, presentations, and supporting materials for executive and leadership meetings
Attend executive and leadership meetings as needed to support organization and accountability, including:
Taking clear, concise meeting notes
Capturing decisions, action items, owners, and deadlines
Distributing timely meeting summaries and follow-up communications
Maintain action-item trackers and proactively follow up to ensure commitments are completed
Help establish and reinforce meeting norms, cadences, and documentation standards
Track executive initiatives, deadlines, and dependencies to ensure nothing falls through the cracks
Serve as a central point of coordination for administrative and operational initiatives assigned by leadership
Assist with planning, organizing, and documenting new processes, internal initiatives, and operational norms
Act as a liaison between executive leadership and internal teams to ensure clear communication and timely follow-up
Research, prioritize, and respond to requests or issues on behalf of executives when appropriate
Draft executive correspondence, summaries, and internal communications that support leadership priorities
Handle sensitive and confidential information with the highest level of discretion and professionalism
Exercise sound judgment in determining when to escalate issues and when to resolve independently
Qualification
Required
Exceptional organizational and time-management skills with strong attention to detail
Excellent written and verbal communication skills, including the ability to summarize complex discussions clearly
Highly proactive with a demonstrated ability to anticipate needs and follow through independently
Strong problem-solving skills and a forward-thinking mindset focused on process improvement
Trustworthy, discreet, and adaptable when managing confidential information
Able to balance multiple priorities and shifting deadlines in a fast-paced environment
Effective both as an independent contributor and as a collaborative partner to executive leadership
Bachelor's degree preferred (or required, depending on your final preference)
3+ years of experience supporting senior leaders or executives
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
Preferred
Experience taking meeting notes, tracking action items, or supporting leadership initiatives strongly preferred
Company
DataPerk
DataPerk has grown from a guy in a basement with a love for computers into Birmingham's best Full-Service Information Technology firm.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase