The Massachusetts Executive Office of Labor and Workforce Development (EOLWD) · 1 day ago
Property Operations and Project Coordinator
United States-Massachusetts-Worcester - 309 Belmont Street
Full-time
Onsite
Mid, Senior Level
4+ years expThe Massachusetts Department of Mental Health (DMH) is seeking a Property Operations and Project Coordinator. This role serves as an essential leader in ensuring the seamless operation, safety, and functionality of the WRCH campus, providing strategic oversight of property operations and managing complex projects that span departments and external partners.
Government Administration
Responsibilities
Oversees and coordinates complex, cross-department property and facilities projects, including procurements, contracts, physical plant modifications, space closures, and safety or security-related initiatives, ensuring effective resource planning and clear, organization-wide communication
Develops, negotiates, and manages contracts and vendor agreements, including solicitation and evaluation of bids, proposal development and review, contract documentation, and ongoing project oversight
Manages all aspects of property operations, including commodities and operational budgeting, procurement, inventory control, and stock and supply management
Oversees warehouse operations, physical plant space assignments, and relocations or redesignations of office and operational space supporting approximately 1,200 staff
Leads space planning and utilization efforts by assessing program and staffing needs, designing and drafting floor plans and layouts, and ensuring adequate, compliant, and functional work environments
Inspects office and operational areas to determine suitability for occupancy and compliance with agency standards, safety requirements, and regulatory guidelines
Develops, maintains, and analyzes reports, spreadsheets, and databases to track project budgets, expenditures, operational performance, and continuous quality improvement (CQI) goals
Collaborates with internal departments and external partners to support Joint Commission accreditation, compliance activities, and survey readiness
Conducts rental surveys, cost estimates, contractor performance evaluations, and makes recommendations regarding equipment purchases and maintenance services
Supervises property operations staff by assigning work, monitoring performance, approving requisitions for supplies and repairs, and ensuring the secure handling and storage of confidential and high-security items
Qualification
Required
Demonstrated ability to collect, evaluate, and analyze data from records, documents, and stakeholder input to draw sound conclusions and develop actionable recommendations
Proficiency in preparing clear, concise, and well-organized written materials, including general reports, summaries, and supporting documentation
Experience creating and using charts, graphs, tables, and other visual tools to present information effectively and support decision-making
Strong written communication skills, with the ability to express complex ideas logically and succinctly
Effective oral communication skills, including the ability to provide clear instructions, present information, and engage diverse audiences
Proven supervisory capability, including planning and assigning work, conducting performance reviews, identifying training needs, and supporting staff development and accountability
Ability to follow and provide written and verbal instructions accurately and consistently
Strong interpersonal skills, with the ability to establish and maintain productive, professional working relationships and interact tactfully with others
Demonstrated adaptability and flexibility in responding to changing priorities, emergency situations, and evolving program requirements
Sound judgment and discretion, particularly in the handling of confidential and sensitive information
Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below
Preferred
Demonstrated familiarity with the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit operations
Strong understanding of the organizational structure, roles, and functions of the assigned agency
Proficient knowledge base of state procedures related to the purchasing and requisitioning of supplies and equipment
Working expertise in state accounting and budgetary procedures, including applicable terminology and reporting practices
Benefits
Comprehensive Benefits
Company
The Massachusetts Executive Office of Labor and Workforce Development (EOLWD)
The Executive Office of Labor and Workforce Development cultivates a skilled workforce across industries, provides economic stability for workers affected by job loss, injury, or illness, and upholds standards for safe working conditions.
1001-5000 employees
H1B Sponsorship
The Massachusetts Executive Office of Labor and Workforce Development (EOLWD) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (2)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Adriana León
Chief Financial Officer
Tony Fantasia
Chief Information Officer
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