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Essential Anesthesia Management · 9 hours ago

Payroll Coordinator

United States

Full-time

Remote

Entry Level

1+ years exp

Essential Anesthesia Management is seeking a Payroll Coordinator for their Anesthesia Services team, responsible for ensuring accurate and timely payroll processing for anesthesia providers and corporate staff. The role involves managing payroll across multiple systems, supporting audits, and acting as a liaison between various stakeholders to ensure compliance and efficiency in payroll operations.

Health CareHospitalMedical

Responsibilities

Prepare, process, monitor, and reconcile payroll for W-2 employees and 1099 contractors across multiple payroll systems (Paychex and Paycom)

Ensure accurate calculation of hours, shifts, call pay, stipends, differentials, bonuses, and other compensation elements specific to anesthesia services

Validate payroll inputs against approved schedules, timekeeping data, contracts, and employee/provider agreements

Manage payroll for multiple sites with varying pay rules, facility requirements, and provider compensation structures

Identify, research, and resolve payroll discrepancies promptly, escalating issues to management when needed

Process off-cycle payrolls, corrections, and adjustments as required

Serve as the primary payroll point of contact for administrative staff and employed CRNAs and Physicians regarding payroll questions, deductions, and payments

Communicate clearly and professionally with employees regarding pay timing, discrepancies, and required documentation

Partner closely with scheduling, operations, finance, and leadership to ensure payroll aligns with staffing plans and facility coverage

Support new employee onboarding by ensuring payroll setup, tax forms, payment preferences, and system access are completed accurately and timely

Maintain compliance with federal, state, and local wage and hour regulations, including multi-state payroll requirements

Ensure compliance with internal controls, company policies, and the Company’s Healthcare Compliance Program

Assist with audits, payroll reporting, and internal reviews as requested

Generate payroll reports and summaries for leadership, including variance analysis and payroll trend insights

Maintain accurate payroll records, documentation, and system files with a high level of confidentiality

Maintain payroll data integrity

Identify opportunities to streamline payroll workflows, reduce errors, and improve efficiency

Support system updates, testing, and payroll-related projects with minimal oversight

Collaborate with management on special projects related to payroll, compensation, or operational improvements

Qualification

Payroll processingPaychexPaycomData entryReconciliationAccountabilityMicrosoft Office SuiteMedical terminologyCommunicationCustomer focusAttention to detailProblem solvingAdaptability