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Considine Search · 20 hours ago

Executive Legal Assistant

NYC Metro Area

Full-time

Onsite

Mid Level

$85K/yr - $100K/yr

3+ years exp

Considine Search is a midsize premiere law firm seeking an Executive Administrative Assistant to provide high level administrative support to the Managing Partner and select attorneys. The role involves managing calendars, organizing travel, and ensuring efficient communication while maintaining confidentiality and professionalism.

ConsultingHuman ResourcesStaffing Agency

Growth Opportunities

Hiring Manager

Patrick Considine

Responsibilities

Provide day to day administrative support to Managing Partner

Manage and maintain the Managing Partner’s calendar, making sure he is well informed of upcoming commitments, responsibilities, and events and following up appropriately

Organize and coordinate all personal and business-related travel arrangements for the Managing Partner (air travel, car travel, hotel accommodations, etc.) while utilizing the appropriate travel memberships and accrued benefits effectively

Coordinate Managing Partner’s work from home arrangements to ensure proper delivery of various high-priority items (i.e. business documents, etc)

Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks

Handle matters expeditiously and proactively, follow-through on projects to successful completion, often with deadline pressures

Managing select attorneys’ calendars and coordinate with firm’s receptionists to schedule conference rooms and order food for in-house meetings

Enter time in firm’s time and billing system for select attorneys, including the Managing Partner

Process outgoing mail, prepare by-hand packages, FedEx

Prepare expense reimbursement sheets for select attorneys

Be responsive to emails/texts/phone calls from the Managing Partner, with contact outside normal business hours as needed

Complete ad hoc projects as assigned by the Managing Partner such as assistance with coordinating personal events and/or family needs

Use discretion, confidentiality, and good judgment to handle matters

Qualification

Office 365Organizational skillsConfidentialityCommunication skillsAttention to detailResourcefulnessDependabilityProfessionalismIndependenceInitiative