Aduro Advisors ยท 1 day ago
Senior Operations Manager
Denver,CO,US
Full-time
Hybrid
Mid, Senior Level
$110K/yr - $130K/yr
5+ years expAduro Advisors is seeking a highly organized and proactive Senior Operations Manager to provide dedicated administrative support to key executives. The role involves managing executive calendars, coordinating company events, and overseeing administrative operations in a fast-paced, virtual environment.
Financial Services
Responsibilities
Proactively manage and coordinate executive calendars across multiple time zones, including scheduling internal and external meetings, resolving conflicts, and ensuring executives' time is maximized from a scheduling perspective
Proactively vet meeting requests to ensure they come with clear, valuable agendas and objectives, reaching out to team members to help structure successful outcomes before the meeting hits the executive's calendar
Serve as the primary administrative point of contact for the executive team, managing high-priority correspondence and handling confidential information with discretion
Prepare, submit, and reconcile executive expense reports and process related invoices in a timely manner
Arrange domestic and occasional international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries
Provide flexible, as-needed support for high-priority executive projects, research, and presentations to address immediate business needs and initiatives
Manage high-touch administrative duties that strengthen executive-level professional relationships, including coordinating executive and client gifts, maintaining key stakeholder dates, and managing personal logistics related to professional functions
Lead all logistical planning for Board of Directors and committee meetings, including scheduling, securing virtual meeting platforms, sending invitations, managing RSVPs, and coordinating all necessary technology setup
Lead the planning and execution of key company events, including offsites, annual summits, and large team gatherings. This includes vendor research, contract negotiation, budget management, and on-site (or virtual) event support
Manage the end-to-end process for the company's employee swag program, including vendor sourcing, inventory tracking, fulfillment, and budget management
Directly manage and provide oversight to the onsite Operations Manager, including setting performance goals, conducting regular check-ins, and handling performance reviews
Manage the operational budget for the Denver and Princeton offices and oversee all administrative and facilities functions (i.e., vendor payments, supply procurement, facilities services) via delegation to the onsite Operations Manager, ensuring minimal executive distraction
Operate as Office Manager and point of contact for any active co-working spaces
Qualification
Required
5+ years of experience as a Senior Executive Assistant, with demonstrated experience managing direct reports or operational oversight
Proven experience in corporate event planning is required
Ability to work a full-time, remote schedule, with flexibility to accommodate meetings across time zones
Requires periodic travel to the Denver office and event locations
Proven ability to manage, motivate, and develop an administrative or operations professional, utilizing a low-touch management style
Exceptional project management and logistics skills, particularly in vendor management, event coordination, and administrative oversight
Proven ability to handle highly sensitive, confidential, and proprietary information with the utmost integrity and professionalism
Benefits
Competitive salary
Health/Dental/Vision Insurance
Life Insurance
Short-Term Disability
Long-Term Disability
Paid Time Off (PTO) & company holidays
401k with Employer Match
Company-wide social events and programs
Dog-friendly office in downtown Denver
Company
Aduro Advisors
Aduro Advisors is the premier fund administrator, preferred by Fund Managers for its purpose-built software platform, FundPanel.io, and highly-trained service team led by industry veterans.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jess Brooking
Partner & Chief Operating Officer
Braughm Ricke
Founder
Company data provided by crunchbase