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Detroit Wayne Integrated Health Network · 2 days ago

Administrative Assistant III

Detroit, MI, US

Full-time

Hybrid

Mid Level

$42K/yr - $51K/yr

3+ years exp

Detroit Wayne Integrated Health Network is seeking an Administrative Assistant III to perform highly complex office work and assist with departmental programs and services. The role involves coordinating office operations, managing schedules, and facilitating meetings while ensuring effective communication and administrative support.

Responsibilities

Performs highly difficult, complex, and responsible office work, under the general supervision, including planning, assigning and reviewing the work of subordinate clerical employees

Prepares, maintains, and compiles highly difficult and complex departmental reports and records

Coordinates internal and external meetings, conference calls and other engagements, conferences and activities for the Director/Supervisor

Takes and transcribes meeting minutes

Performs specialized office work requiring knowledge of departmental policies and procedures

Acts in a team leadership capacity, including coordination of daily activities, prioritizing, delegating and supervision of work to completion

Develops policies and procedures pertaining to administrative and operational functions

Works with Network management divisions in resolving problems related to operations and administration

Coordinates time management, scheduling and travel coordination activities for their Director/Supervisor

Answers routine correspondence and conducts business with the public and other departments, answers difficult and unusual questions requiring considerable judgement, knowledge and interpretation of the activity performed

Attends meetings of boards, commissions, and/or conferences, where verbatim dictation must be taken with considerable speed and accuracy

Compiles reports

Processes, files, and records personnel transactions

Approves documents for submission to internal departments and external agencies

Supervises the development, maintenance and dissemination of confidential information/files

Develops and implements special projects as directed

Facilitates internal and external meetings as identified by the Director - including performing work activities related to said meetings

Perform other related duties as assigned

Qualification

DWIHN policiesClerical skillsComputer skillsTime management skillsOrganizational skillsCustomer Service skillsJudgement/Reasoning abilityTeamwork skillsProblem Solving skillsCritical Thinking skillsLeadership skillsOral communicationWritten communication