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Texas Health and Human Services · 1 day ago

Mgt. Analyst IV - Grants

Austin, TX

Full-time

Hybrid

Mid, Senior Level

$6,000/mo - $7,000/mo

2+ years exp

Texas Health and Human Services Commission (HHSC) is dedicated to creating a positive impact in the lives of Texans. The Management Analyst IV role involves advanced administration, contract analysis, and grant development, focusing on liaising with various departments to manage grant opportunities and ensure compliance with agency policies.

Health Care

No H1B

Responsibilities

Procurements and Contracts (60)

Confers with agency personnel to establish the scope, objectives, budget, and implementation schedule for grant opportunities utilizing the appropriate advertisement method (Request for Application (RFA), Open Enrollment, etc.)

Works with RHF to develop requirements for grant programs and may create grant applications and/or forms

Researches, identifies, develops, and documents procurement related tasks related to market research, contract terms, budgets, evaluation criteria, and solicitation documentation

Assesses internal stakeholder procurement needs and conducts working sessions to gather preliminary requirements

Performs in the capacity of subject matter expert (SME) during the procurement and contract development processes

Reviews grant applications and proposals to ensure minimum qualifications are met

Develops solicitation packages for complex procurements using the appropriate solicitation method (Request for Offers (RFO), Request for Applications (RFA), Request for Proposals (RFP), and Invitation for Bids (IFB)

Works with System Contracting to develop, edit, finalize, and execute contract package(s) including routing the contract package(s) for approvals in CAPPS and signatures through DocuSign

Ensures procurement and contract files, checklists, and risks are uploaded and entered into the System of Contract Operations and Reporting (SCOR)

Performs contract close out activities within required timeframes to ensure agency compliance

Completes contract monitoring reviews within assigned time limits and in accordance with the contract, state rules, federal regulations, and agency guidelines

Deploys and promotes best practices in contract management to mitigate risks during contract lifecycle

Monitors, reassesses, and manages risks throughout the contract lifecycle

Escalate matters as needed to management and legal when appropriate

Conducts procurement and contract reviews to analyze and determine potential areas of improvement

Tracks and forecasts budget needs and to ensure goods/services are received as contractually required

Ensures compliance of departmental activities with HHS policies and procedures

Stakeholder Engagement and Communication (25)

Provides excellent customer service through written and oral communications with contractors and contract stakeholders

Maintains proactive, professional, and productive communications and working relationships with all internal and external stakeholders at all times

Facilitates post-award contract meetings with contractor and stakeholders to develop a mutual understanding of performance and administrative expectations

Communicates complex contract information in an easily understandable way to diverse audiences

Facilitates and conducts meetings with internal and external stakeholders during the contract lifecycle

Analysis and Other Work (15)

Interprets historical, current, and projected data to identify problems, causes, and areas for which procedural or system changes are indicated, especially as it relates to cross-divisional coordination functions, requisitions and purchasing, and contract compliance

Assists with the evaluation of agency functions and activities being considered for conversion to contract operations, or for supplementation by contracted support; provides support and guidance to staff regarding the process for conducting an analysis; and briefs department management on activities

Generates reports and data related to work activities, including developing long-term schedules and plans

Evaluates new or improved business and management practices for application to CFO operations

Reviews and evaluates recommendations for improvement and corrective action to standardize or improve organizational systems

Develops new or modifies existing administrative policies, procedures, and objectives, including updating forms and reports, related to complex requisitions and purchases, obtaining training resources, and subscription services

Analyzes new or proposed legislation or regulations to determine their effect on program operations and management

Reviews comprehensive technical records and reports that present and interpret data, identify alternatives, and make and justify recommendations

Participates in educational outreach activities such as writing newsletter articles or quick take videos

Other duties as assigned by management

Qualification

Grant managementContract analysisProcurement processesBudgetingData analysisStakeholder engagementCommunication skillsProject managementResearch skillsPolicy interpretationRegulatory knowledgeCritical thinkingTeam collaborationProblem-solvingOrganizational skillsLeadershipWritten communicationOral communicationTime managementInterpersonal skillsAdaptabilityAttention to detailTechnical writing

Required

Graduation from an accredited four-year college or university

A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred

Valid, non-expired CTCD and CTCM certifications

A minimum of two (2) consecutive years of relevant contract, procurement, and grant experience in the public sector