BIMTM · 2 days ago
Admin & HR Assistant
Wauwatosa, WI
Full-time
Onsite
New Grad, Entry Level
0+ years expBIM Technology Management (BIMTM) is a collaborative team that values hard work and support. The Admin & HR Assistant plays a key role in supporting the HR function and day-to-day operations, assisting with recruiting, scheduling, and internal coordination to ensure smooth operations.
Construction
Responsibilities
Support recruiting efforts including job postings, resume review, candidate communication, and interview scheduling
Conduct initial screening calls and assist with candidate coordination throughout the hiring process
Maintain applicant tracking and hiring documentation (Zoho Recruit)
Assist with onboarding and offboarding tasks and ensure documentation is completed accurately
Help prepare offer letters, onboarding materials, and internal HR documentation
Maintain employee files, records, and compliance-related documentation
Manage calendars, book meetings, and coordinate schedules for interviews, leadership, and internal meetings
Assist with booking travel, organizing itineraries, and handling logistics for team members
Organize receipts, track expenses, and assist with general administrative documentation
Maintain organized digital and physical filing systems
Assist with document formatting, data entry, and information organization
Prepare reports, lists, and internal documents as needed
Help manage internal tools, spreadsheets, and trackers
Support internal communications, reminders, and follow-ups
Assist with team coordination, events, and employee engagement initiatives
Follow up on open items and ensure deadlines are met
Act as a go-to support person for 'can you help with this?' requests across the team
Jump in wherever needed to support the team and keep things moving
Qualification
Required
Excellent multitasking and organizational skills
Strong communication—comfortable asking questions, making calls, and following up to get what's needed
Proactive, dependable, and self-motivated
High attention to detail and ability to stay organized in a fast-paced environment
Comfortable handling sensitive information with discretion
Able to adapt quickly and shift priorities as needed
Proficient in Microsoft Office (Outlook, Word, Excel)
Preferred
0–3 years of administrative, HR, recruiting, or office support experience preferred
Experience in construction, engineering, architecture, BIM, or a related industry is a plus (not required)
Experience with Zoho, ATS platforms, or scheduling tools are a bonus
Company
BIMTM
Welcome to BIMTM, where we bring cutting-edge BIM expertise to construction projects nationwide.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jared Sutliff
Co-Founder Sr. BIM Specialist
Company data provided by crunchbase