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NEOGOV · 20 hours ago

Human Resources Specialist II

Stockton, CA (Main Campus)

Full-time

Onsite

Entry, Mid Level

$5,711/mo - $7,020/mo

2+ years exp

NEOGOV is seeking a Human Resources Specialist II to provide advanced-level technical and administrative support functions in the Human Resources department. The role involves recruitment, applicant tracking, payroll administration, and maintaining confidential personnel records, while ensuring compliance with policies and labor agreements.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Develop and implement recruitment plans for all classified, faculty and management vacancies at the College; establish deadlines for applications; prepare related online postings, job advertisements and other documentation; screens applications and reviews transcripts for minimum qualifications; schedule recruitment committee meetings and administer examinations to qualified applicants as appropriate, evaluate faculty transcripts as related to salary determination

Assist in training and onboarding other staff such as Human Resource Specialists, temporary employees and oversees student workers as appropriate

Meet standard levels of hiring processes each month as set by the Director of Human Resources and Risk Management

Assist prospective candidates and applicants with staffing and recruiting processes, hiring and personnel policies, and other inquiries as applicable

Coordinate with groups and individuals, but not limited to, selection committee members, Information Technology departmental staff, and community partners

Schedule interviews and provides guidance on the use of District’s online applicant tracking system

Assist in maintaining and updating District human resources policies and procedures

Monitor and track pre and post hire processes such as onboarding, new hires, health screenings, LiveScan, and related items

Assist in creating and editing job descriptions

Ensure compliance with applicable laws, District polices, practices, hiring processes, and labor agreements in order to provide appropriate salary placement recommendation

Conduct new employee orientations

Respond to inquiries regarding District human resources policies, procedures, and labor agreements related to recruitment and selection

Track and maintain a variety of manual and computerized information, including confidential personnel files and records, recruitment data, approved Board action(s) and other time sensitive data within the assigned deadlines

Enter and file newly hired employee and short-term data into personnel systems, in support of payroll processing within the assigned deadlines

Update a variety of personnel information in the appropriate system of record(s)

Maintain confidentiality when working with sensitive information and adheres to District confidentially policies and practices

Perform a variety of administrative support duties related to meetings of the Board of Trustees; prepares confidential agendas and other documentation as requested; prepare a variety of correspondence including confidential memos, letters, reports, requisitions and other types of correspondence

Receive and monitor faculty professional growth plans and salary advancement requests; evaluate faculty transcripts as related to salary determination per District policy

Stay apprised of laws/regulations in hiring

Provide customer service support to internal and external clients, management, faculty, staff, students, applicants, the general public and outside agencies; and delivers responses to all inquiries and correspondence

Process and monitor invoices, purchase orders and financial transactions as required in the appropriate deadlines

May represent the District at job fairs, outreach/recruitment events, and community engagements related to District staffing, recruiting, and outreach initiatives

Perform related duties and responsibilities as assigned

Qualification

Human Resources PrinciplesRecruitment ProcessesConfidentiality PracticesApplicant Tracking SystemsLabor AgreementsCustomer ServiceCultural SensitivityCommunication SkillsOrganizational Skills

Required

Associate's degree from an accredited college or university

Two years' experience performing duties directly related to human resources

Principles and practices related to the human resources function

Collective bargaining, agreements, and contracts

Basic principles and practices of recruitment, orientation and related personnel functions

Methods and techniques of research and basic report preparation

Methods and techniques of business letter composition

Standard office procedures and equipment; computer proficiency and technical aptitude utilizing office and human resources systems and software

Pertinent federal, state, and local laws, codes and regulations

Lead, organize, and review the work of staff

Work independently with limited supervision

Meet deadlines and work under pressure

Organize and schedule work to maximize efficiency

Maintain confidentiality

Prepare a variety of correspondence and documentation

Maintain a variety of confidential files and records

Analyze data to produce reports

Administer various bargaining unit contracts

Explain District hiring policies and procedures

Communicate clearly and concisely, both orally and in writing

Provide timely and effective customer service to others and streamline responses in a timely and prompt manner

Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work

Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds, and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility