Optimal Staffing · 3 days ago
Administrative Assistant
Dearborn, MI
Contract
Onsite
Senior Level
5+ years expOptimal Staffing is seeking a highly organized and proactive Executive Assistant to provide operational support to senior leaders in Digital Product. This role requires a strategic mindset to manage complex workflows and initiatives while ensuring effective communication and collaboration across teams.
AutomotiveIndustrial AutomationIndustrial Manufacturing
Hiring Manager
Eric Morton
Responsibilities
Strategically manage & optimize calendars, scheduling and coordinating complex meetings & events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product
Serve as a primary communication orchestrator, efficiently filtering, prioritizing, & managing emails to ensure timely follow-up
Prepare & refine high-quality reports & presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making
Orchestrate comprehensive domestic & international travel, planning detailed itineraries, accommodations, and ground transportation
Manage & process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance Project & Process Facilitation:
Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through
Act as a central hub for inter-departmental projects, proactively streamlining communication channels & information flow to enhance collaboration and project momentum
Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency & progress
Lead the planning and end-to-end execution of team events, workshops, and activities
Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes Communication & Collaboration:
Cultivate & maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication
Strategically anticipate & proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed
Draft & manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging
Qualification
Required
5 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation
Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail
Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently
Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders
Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Pilot)
A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency
Discretion and integrity when handling highly confidential information
Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach
Associate Degree
Preferred
Bachelor's Degree
Company
Optimal Staffing
At Optimal, we don’t just deliver what is asked. We go far beyond that, consistently exceeding customer expectations.
51-200 employees
H1B Sponsorship
Optimal Staffing has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (31)
2024 (23)
2023 (23)
2022 (33)
2021 (30)
2020 (14)
Funding
Current Stage
Growth StageCompany data provided by crunchbase