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Shaw Contract EMEA · 1 month ago

Sports Turf Project Coordinator

Calhoun, GA

Full-time

Onsite

New Grad, Entry Level

Shaw Contract EMEA is a leader in the synthetic turf industry, seeking a Sports Turf Project Coordinator to manage logistical plans for turf and installation projects. The role involves executing project logistics, managing distributor accounts, and ensuring timely communication and coordination among stakeholders.

Building Materials

Responsibilities

Execute and monitor project logistics according to the project plan, ensuring timelines, resources, and materials align with project goals

Resolve logistical conflicts proactively, balancing production timelines, customer expectations, and financial considerations

Make independent financial and budgetary decisions, including cost analysis and margin optimization for assigned projects

Track and communicate turf orders, placing holds as needed and coordinating deliveries of materials, tools, and rental equipment with contractors, clients, and subcontractors

Communicate with manufacturing and suppliers to determine product availability, lead times, and shipment logistics, ensuring timely and cost-effective deliveries

Maintain proactive coordination with all stakeholders, including internal teams, subcontractors, and customers, to communicate project schedules and relay changes with urgency and flexibility

Create and manage purchase orders, freight arrangements, and project change orders, ensuring thorough follow-up and proper billing

Approve change orders within predefined budget limits and implement necessary adjustments to keep projects on track

Support the Project Manager by organizing daily reports for review, monitoring installation progress, and assisting with quality issue resolution

Handle warranty-related coordination, coordinating repairs, setting up installers in our system when needed, and processing invoices

Maintain organized project documentation in software systems like Winbid and Smartsheet, ensuring accurate records for all turf projects

Train and mentor Junior Project Coordinators, providing guidance on best practices and process improvements

Independently manage assigned Distributor accounts, making strategic decisions regarding order scheduling, production prioritization, and freight logistics

Negotiate delivery schedules with Distributors to balance production capacity, project deadlines, and customer expectations

Analyze order trends and proactively adjust workflow to improve efficiency and meet customer demands

Approve and implement process improvements in order management, ensuring a seamless experience for Distributors

Act as the primary point of contact for high-priority Distributors, handling escalations and making operational decisions without direct oversight

Qualification

Project logistics executionBudget managementTurf industry experienceBlueprint interpretationCommunication skillsTeam collaborationOrganizational skillsProblem-solving skills